Clinical Trial Budget and Contracts Manager - US Remote

POSITION SUMMARY: · Job Function: Clinical Operations · Title: Budgets & Contracts Manager · As a member of the Clinical Operations team, the Budgets & Contracts Manager is responsible for managing clinical agreements, budgets, payment follow-up, and corresponding processes in su ...

Job description

POSITION SUMMARY:

Job Function: Clinical Operations

Title: Budgets & Contracts Manager

As a member of the Clinical Operations team, the Budgets & Contracts Manager is responsible for managing clinical agreements, budgets, payment follow-up, and corresponding processes in support of the department. This individual should have experience in managing all aspects of study contracts and payments and is expected to provide functional expertise to ensure that timelines, costs, and quality metrics are met and that the study contract is managed in compliance with the study protocol.

The Budgets & Contracts Manager works closely with study teams, clinical site personnel, and other stakeholders to finalize budgets, execute contracts, and ensure payment reconciliation. They also partner with legal, accounts payable, procurement, and finance to lead and influence improvement initiatives that ensure the integrity of cross-functional budgets, contracts, and payment processes. This role reports into the Associate Director of Clinical Trial Business Operations 

All clinical agreement work will be done in accordance with company policies, Standard Operating Procedures (SOPs), legal and regulatory requirements, and using fair market valuation.

PRIMARY RESPONSIBILITIES:

• Responsible for the day-to-day management of site contracts and tracking to OKRs for key deliverables.

• Lead meetings with study teams and data management, to ensure creation of site budget templates and study plan templates are aligned to study protocols and their database.

• Lead site contract negotiations, communicate risks to cross functional partners with proposed solutions.

• Deliver activity status updates to internal and external parties, communicate timeline risks and propose mitigations.

• Collaborate with cross functional partners to lead systems updates, so that they meet team requirements and are optimized for day‐to‐day management of assigned tasks.

• Manage and track clinical contracts, study plans, amendments, site budgets, and POs across multiple studies, and multiple systems, simultaneously.

• Utilize existing processes to draft, negotiate and execute a variety of clinical agreements in collaboration with Legal and Clinical Operations Study teams.

• Propose and implement solutions for identified gaps in budget, contract, and payment processes.

• Analyze Fair Market Value (FMV) to support budget development, negotiation, and documentation.

• Issue purchase requests against executed contracts and manage the lifecycle of corresponding POs; tracking associated invoices and their payments.

• Ensure timely payments to sites, partnering closely with AP to troubleshoot as needed.

• Ensure that budgets, contracts, PRs/POs are loaded into CTMS, ERP, legal systems.

• Provides leadership to one or more Natera initiatives, as assigned.

QUALIFICATIONS:

Provide a list of qualifications that are truly required (e.g. Education and Experience, Equivalent job experience substituted for degree, preferred level to perform principal responsibilities, required certifications to successfully perform principal responsibilities, etc.)

• Minimum Education Requirement: Bachelor's degree in a related field of study.

• Minimum 5 years of working experience managing clinical site budgets and contracts.

• Working knowledge of ICH Good Clinical Practice guidelines.

• Experience with international trials is preferred.

KNOWLEDGE, SKILLS, AND ABILITIES:

Provide a list of technical or behavioral knowledge, skills, and/or abilities. 

Technical: Evaluates an applicant's acquired knowledge and specific technical skills.

Behavioral: Evaluates factors related to human characteristics and skills, such as attitude, work approach and collaborative abilities.

• Must be self‐motivated with a demonstrated ability to work independently.

• Demonstrated analytical skills and ability to identify problems and propose solutions.

• Detail oriented, with solid organization, planning, and time management skills.

• Ability to handle multiple tasks and deadlines.

• Highly effective verbal and written communication skills.

• Strong customer focus.

PHYSICAL DEMANDS & WORK ENVIRONMENT:

• Duties are typically performed remotely or in an office setting. 

• This position requires the ability to use a computer keyboard, communicate over the telephone and read printed material. 

• Duties may require working outside normal working hours (evenings and weekends) at times.

• Ability to travel up to 25%

Travel required for this position:

No __ or Yes _X_:  If yes state anticipated percent for travel: Up to 25%

The pay range is listed and actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.

Remote USA

$114,700 - $143,400 USD

OUR OPPORTUNITY

Natera is a global leader in cell-free DNA (cfDNA) testing, dedicated to oncology, women's health, and organ health. Our aim is to make personalized genetic testing and diagnostics part of the standard of care to protect health and enable earlier and more targeted interventions that lead to longer, healthier lives.

The Natera team consists of highly dedicated statisticians, geneticists, doctors, laboratory scientists, business professionals, software engineers and many other professionals from world-class institutions, who care deeply for our work and each other. When you join Natera, you'll work hard and grow quickly. Working alongside the elite of the industry, you'll be stretched and challenged, and take pride in being part of a company that is changing the landscape of genetic disease management.

WHAT WE OFFER

Competitive Benefits - Employee benefits include comprehensive medical, dental, vision, life and disability plans for eligible employees and their dependents. Additionally, Natera employees and their immediate families receive free testing in addition to fertility care benefits. Other benefits include pregnancy and baby bonding leave, 401k benefits, commuter benefits and much more. We also offer a generous employee referral program

For more information, visit

Natera is proud to be an Equal Opportunity Employer. We are committed to ensuring a diverse and inclusive workplace environment, and welcome people of different backgrounds, experiences, abilities and perspectives. Inclusive collaboration benefits our employees, our community and our patients, and is critical to our mission of changing the management of disease worldwide.

All qualified applicants are encouraged to apply, and will be considered without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, veteran status, disability or any other legally protected status. We also consider qualified applicants regardless of criminal histories, consistent with applicable laws.

If you are based in California, we encourage you to read this important information for California residents. 

Link:

Please be advised that Natera will reach out to candidates with a  email domain ONLY. Email communications from all other domain names are not from Natera or its employees and are fraudulent. Natera does not request interviews via text messages and does not ask for personal information until a candidate has engaged with the company and has spoken to a recruiter and the hiring team. Natera takes cyber crimes seriously, and will collaborate with law enforcement authorities to prosecute any related cyber crimes.

For more information:
- BBB announcement on job scams 
- FBI Cyber Crime resource page