Department HR Specialist - UNIVERSITY CENTER BLDG. B

Job Profile: · HR Services Specialist 2Job Family: · HR ServicesTime Type: · Full timeMax Pay – Depends on experience: · $55,000.00 USD AnnualApply before 11:59 PM Arizona time the day before the posted End Date. · Minimum Qualifications: · Bachelor's degree and three (3) years o ...

Job description

Job Profile:

HR Services Specialist 2

Job Family:

HR Services

Time Type:

Full time

Max Pay – Depends on experience:

$55,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Performs human resources activities in the areas of recruitment, retention, benefits, and troubleshooting payroll issues. Provides services as a resource contact disseminating information on rules, regulations, procedures, and statutes.

Job Description:

Salary:

$50,000 - $55,000 annually; DOE

Under general supervision, the Human Resources (HR) Specialist assists with coordinating the HR functions within the Educational Outreach and Student Services (EOSS) department. This position will primarily be responsible for overseeing the department's student staff in various positions throughout the campuses, and assisting the HR Specialist Sr. If you have strong organizational skills, can solve problems and think independently while working with peers and leadership invested in your success, we encourage you to apply.

What's in it for you:

Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff. This package includes: (Click here to explore options)

• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
• Low-cost health, dental, vision, and life insurance benefits.
• Retirement program designed to promote long-term savings and provide income upon retirement.
• Paid time for volunteer and professional development.
• 10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period.
• Wellness program for preventative health education and screenings.
• Disability and leave program for income protection.
• Employee assistance for free and confidential behavioral health services.
• ASU offers discounts to sports/events, as well as discounts through ASU partnerships.

Days and Schedule: The work location is primarily at the Tempe campus; however, the incumbent may be required to travel to off-campus events and other ASU campuses to perform work, driving their own vehicle. This is an in-person, full-time position, with a standard schedule of Monday through Friday, 8:00 AM to 5:00 PM.

Essential Duties:

HR Operational Support – 80%

• Processes a large volume of student worker full life-cycle recruitment requests within HR systems.
• Processes a large volume of student worker transactions, including but not limited to promotions, transfers, stipend payments, and termination requests within HR systems.
• Responsible for personnel files entries for a large volume of employees, ensuring appropriate document and file names adhere to ASU, state, and federal guidelines.

Payroll Coordination and Compliance – 10%

• Assists with communication to supervisors for Payroll deadlines for Student Workers on a biweekly basis, adhering to strict deadlines.
• Assists supervisors and Student Workers with any issues regarding Payroll entries.
• Assist with payroll reconciliations by verifying that payroll records (employee changes, one-time payments, and deductions) align with personnel documents. This includes ensuring employees are paid accurately and that documentation is maintained in a timely manner per department guidelines.

Additional Responsibilities – 10%

• Support leadership initiatives related to project-based requests or assist the HR Specialist, Sr. in high-volume periods.
• Perform other duties, as assigned, to ensure the continuity of department operations and to meet customer service needs.

Desired Qualifications:

• Knowledge of the recruitment life cycle with extensive detail.
• Demonstrated knowledge and use of Excel, Outlook, MS Word, Google Docs, and Airtable.
• Experience with high-volume transaction processing.
• Experience working with Workday for HR transactions such as additional payments, terminations, and promotions.
• Experience with the Payroll process
• Demonstrated ability to prioritize and manage multiple high-priority projects with accuracy, discretion, and follow-through.
• Evidence of strong analytical and critical-thinking skills with sound judgment in complex or confidential situations.
• Experience composing and preparing professional correspondence and communications for leadership.
• Demonstrated ability to work effectively and collaboratively with internal and external stakeholders, including staff, leadership, and students, to ensure consistency and alignment in HR processes and initiatives.
• Demonstrated ability to coordinate and execute HR actions requiring cross-functional communication and proactive problem-solving.
• Knowledge of applicable federal, state, and regulatory requirements, laws, and standards.
• Knowledge of Human resource practices, regulations, and standards.
• Experience in working in a Higher Education establishment
• Experience with Workday HR software (Workday)
• Experience in working effectively in an environment subject to quickly changing priorities, sensitive/confidential information, and short deadlines.
• Experience in leading by example in communicating, participating, and encouraging support for the institution's sustainability programs.

Working Environment:

• Sit or stand for prolonged periods of time
• Work collaboratively across various departments within the University, as well as with diverse populations and groups
• Use computers effectively – including inputting, reviewing, and retrieving information, extended periods of viewing a screen, and using a mouse and a keyboard
• Use critical thinking to make decisions and/or analyze data
• Communicate effectively both orally and in writing
• Walk throughout campus for meetings or events, regardless of the weather
• Work collaboratively to achieve objectives
• Climb stairs in locations with no elevator, such as the mezzanine level of the MU, or Irish Hall
• Ability to lift 35 lbs. 

Department Statement:

Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, orientation programs for new freshman, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, University Housing, Health Services, Counseling Services, Disability Resources, the Memorial Union, TRIO programs, Sun Devil Fitness, Student Government, Student Media, Career Services, Access ASU and others.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

$9925/9925$

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at

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Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.