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San Bruno

    management assistant - San Bruno, United States - National Archives and Records Administration

    National Archives and Records Administration
    National Archives and Records Administration San Bruno, United States

    3 weeks ago

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    Paid Work
    Description
    Summary This position is part of the National Archives and Records Administration.

    The incumbent will provide managers and other staff with support to further advance the performance of local programs and operations.

    Specifically, the incumbent will assist and provide back-up to the Administrative Officer (AO) or Field Support Specialist (FSS) performing a variety of administrative management services and duties as direct assistance to management.

    Responsibilities The following are the duties of this position at the GS-07.

    If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.


    As a MANAGEMENT ASSISTANT, you will:
    Develop and implement new systems or administrative processes to ensure effective, timely accomplishment of duties throughout the organization. Determine effectiveness of administrative processes and use considerable judgment in correcting inefficiencies. Prepare charts, graphs, or narrative summaries for management or program analysis reports from material provided by higher-level employees. Suggest changes to operations or improvements within existing policies.

    Identify and refer serious problems or questions, requiring detailed analysis or extensive database modification, to the AO/FSS or appropriate management official.

    Assist AO/FSS in developing financial plans, budget estimates, narrative and statistical reports and other reports requested by national and regional management staff.

    Requirements Conditions of Employment If you do not meet any of the categories listed above, you may wish to apply under announcement DE SW, which is open for any U.S.

    citizen to apply. Please refer to that announcement for details on open period, eligibility, and how to apply. The experience may have been gained in either the public, private sector or volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis.

    To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume.

    A one year probationary period may be required. Must successfully complete a background investigation.

    Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.

    If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.

    Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form i-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S. The work is mostly sedentary; however, there is some walking, standing, stooping, bending and lifting of objects/equipment.


    Key Requirements:
    Please refer to "Conditions of Employment." Click "Print Preview" to review the entire announcement before applying. Must be U.S. Citizens or U.S. Nationals. Qualifications You must meet the following requirements within 30 days of the closing date of this announcement.


    SPECIALIZED EXPERIENCE:

    For the GS-05, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-04 grade level in the Federal service.


    Specialized experience for this position includes:
    Establishing or maintaining office files; AND Using office computer program, such as Excel, Word, or PowerPoint; Google;


    OR EDUCATION:
    You may substitute education for general or specialized experience as follows: 4 years of study above high school from an accredited business, secretarial or technical school, junior college, or university;

    OR COMBINATION OF EXPERIENCE AND EDUCATION:
    You may qualify by a combination of experience and education. Options for qualifying based on a combination will be identified in the online questions.


    Note:

    Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement.

    One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

    Advancement to positions up to GS-5: Candidates may be advanced without time restriction to positions up to GS-05 if the position to be filled is no more than two grades above the lowest grade the employee held within the preceding 52 weeks under his or her latest non-temporary competitive appointment.

    Education Additional Information We may select from this announcement or any other source to fill one or more vacancies. This announcement may be used to fill like positions in other organizations within the National Archives and Records Administration. This is a bargaining unit position. AFGE Council 260 We offer opportunities for telework, per Agency policy. We offer opportunities for alternative and flexible work schedules, per Agency policy.
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