VP-Finance & Operations - Chicago, United States - City Colleges of Chicago

Description

Vice President-Finance & Operations

City Colleges of Chicago's vision is to be recognized as the city's most accessible higher education engine of socioeconomic mobility and racial equity – empowering all Chicagoans to take part in building a stronger and more just city. The community college system's more than 3,500 faculty and staff serve more than 60,000 students annually at seven colleges and five satellite sites.

The Vice President, Finance and Operations serves as the chief business and financial
officer of a college, reporting directly to a College President within the City Colleges of Chicago
(CCC) district of seven colleges. The position provides strategic financial leadership, exercises
executive control over budget management and expenditures, and optimizes the operations of
administrative service areas to maximize their effectiveness in supporting a student centered
environment.
The Vice President, Finance and Operations is a member of the President's executive team,
working collaboratively with district and campus leaders in managing the college's financial and
accounting services, business office functions, and budgeting operations to safeguard the
financial assets of the college, sustain its overall financial health, and ensure its capacity to fulfill
its educational mission.
The Vice President, Finance and Operations works to provide management oversight of the
college's administrative service areas to include: Information Technology; Human Resources;
Auxiliary Services; Facilities Maintenance; Plant Operations; and Security and Safety, ensuring
the effective and efficient operation of the campus. Performs related duties as required.
ESSENTIAL DUTIES
 Provides leadership and management for the planning, development, and implementation of
the functions and services relating to finance and administrative service departments of the
college. Supervises and evaluates direct reports within department.
 Leads work efforts and works with senior colleagues in preparing the College's annual
budget, implementing budget/ fiscal control functions, and developing a long-term financial
plan consistent with the college's strategic plan and goals.
 Provides management oversight to ensure the accuracy and integrity of business office
operations including accounts payable and receivable functions, purchasing, cashiering,
disbursement, financial reporting, and grants administration and reporting.
Vice President, Finance and Operations
 Enforces District policies and Board Rules relating to business processes, procurement
contracts, purchase orders, and travel reimbursement. Assures compliance with regulatory,
grant funding, and higher education financial reporting standards and requirements.
 Leads campus administrators and staff in the preparation and analysis of strategic, financial,
and operational reports.
 Works with college's Business Manager and the district's Office of Finance and Business
Enterprises on areas to include risk management and loss control program, internal
auditing, financial planning and budgeting, accounting, and financial systems and business
processes.
 Provides direction and supervises the Director of Auxiliary Services and Chief Engineer
accountable for auxiliary services (asset inventory, mail, deliveries and supplies), the
maintenance, repair and renovation of campus facilities and grounds, and plant operations.
 Ensures proper coordination with the district's Office of Administrative and Procurement
Services on vendor maintenance contracts, planned capital improvement projects and
campus construction.
 Oversees the Director of Information Technology accountable for administrative and
academic computing and their application to the College's business systems, academic
programs and processes, and online learning systems.
 Leads and provides management oversight to staff working on technology related initiatives
designed to improve the efficiency and infrastructure for student support services.
 Provides leadership and directs the Human Resources Business Partner in the
administration and delivery of HR programs and services in areas to include: workforce
planning, talent acquisition and onboarding; labor/employee relations; professional
development; performance management; and regulatory compliance.
 Works collaboratively with district and campus staff to ensure HR functions and programs
are in compliance with the district's policies and procedures, collective bargaining
agreements, and with applicable federal, state, and local laws and regulations.
 Provides management oversight to the Director of Security, overseeing the implementation
of college's security and safety programs and emergency and response plan.
 Works with District's Office of Safety and Security to ensure the accurate reporting of data
required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime
Statistics Act.
REPORTING RELATIONSHIPS
Report to: President
Vice President, Finance and Operations
Direct Supervision: College Business Manager, Director, Auxiliary Services
Director, Information Technology; Chief Engineer; Director, Security;
Human Resources Business Partner

QUALIFICATIONS
Education, Training and Experience
 A Master's degree in Business Administration, Finance, Accounting, or a related field from
an accredited college or university
 CPA highly desirable
 Seven or more years of progressively increasing administrative and managerial
responsibility, including three years in an executive leadership capacity
 Experienced administrator with a strong background and experience in financial analysis,
planning and strategic thought
 Experience working in a unionized, higher education setting preferred
 Proficient in the use of Microsoft Office (Word, Excel, Power Point)
The following generally describes the Knowledge, Skills and Abilities required to enter the job
and/or be learned within a short period of time to successfully perform the assigned duties
Knowledge, Skills and Ability
 Knowledge of generally accepted accounting principles (GAAP) and government accounting
standards
 Knowledge of business and management principles involved in financial planning, budget
preparation, analysis and control; and resource allocation
 Knowledge and understanding of the uses of information technology to deliver, monitor and
evaluate programs and services for students
 Knowledge of HR practices within a public sector organization
 Knowledge of federal and state laws and regulations governing HR functions including
FLSA, ADA, Title IX, and EEO.
 Knowledge of facility maintenance, operations and renovation practices
 Excellent interpersonal, verbal and written communication skills
 Strong analytical and critical thinking skills
 Skill in using financial management software and databases used for financial reporting
 Ability to operate within a complex academic organization and work effectively with
colleagues across administrative and academic units
 Ability to work independently and as a collaborative team member
 Ability to maintain professionalism and diplomacy in handling sensitive and difficult
situations
 Ability to work within a culturally diverse environment

WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.

We are an equal opportunity and affirmative action employer.

Chicago residency is required for all full-time employees within 6 months of hire.

Thank you for your interest in CCC

The Vice President, Finance and Operations serves as the chief business and financial
officer of a college, reporting directly to a College President within the City Colleges of Chicago
(CCC) district of seven colleges. The position provides strategic financial leadership, exercises
executive control over budget management and expenditures, and optimizes the operations of
administrative service areas to maximize their effectiveness in supporting a student centered
environment.
The Vice President, Finance and Operations is a member of the President's executive team,
working collaboratively with district and campus leaders in managing the college's financial and
accounting services, business office functions, and budgeting operations to safeguard the
financial assets of the college, sustain its overall financial health, and ensure its capacity to fulfill
its educational mission.
The Vice President, Finance and Operations works to provide management oversight of the
college's administrative service areas to include: Information Technology; Human Resources;
Auxiliary Services; Facilities Maintenance; Plant Operations; and Security and Safety, ensuring
the effective and efficient operation of the campus. Performs related duties as required.
ESSENTIAL DUTIES
 Provides leadership and management for the planning, development, and implementation of
the functions and services relating to finance and administrative service departments of the
college. Supervises and evaluates direct reports within department.
 Leads work efforts and works with senior colleagues in preparing the College's annual
budget, implementing budget/ fiscal control functions, and developing a long-term financial
plan consistent with the college's strategic plan and goals.
 Provides management oversight to ensure the accuracy and integrity of business office
operations including accounts payable and receivable functions, purchasing, cashiering,
disbursement, financial reporting, and grants administration and reporting.
Vice President, Finance and Operations
 Enforces District policies and Board Rules relating to business processes, procurement
contracts, purchase orders, and travel reimbursement. Assures compliance with regulatory,
grant funding, and higher education financial reporting standards and requirements.
 Leads campus administrators and staff in the preparation and analysis of strategic, financial,
and operational reports.
 Works with college's Business Manager and the district's Office of Finance and Business
Enterprises on areas to include risk management and loss control program, internal
auditing, financial planning and budgeting, accounting, and financial systems and business
processes.
 Provides direction and supervises the Director of Auxiliary Services and Chief Engineer
accountable for auxiliary services (asset inventory, mail, deliveries and supplies), the
maintenance, repair and renovation of campus facilities and grounds, and plant operations.
 Ensures proper coordination with the district's Office of Administrative and Procurement
Services on vendor maintenance contracts, planned capital improvement projects and
campus construction.
 Oversees the Director of Information Technology accountable for administrative and
academic computing and their application to the College's business systems, academic
programs and processes, and online learning systems.
 Leads and provides management oversight to staff working on technology related initiatives
designed to improve the efficiency and infrastructure for student support services.
 Provides leadership and directs the Human Resources Business Partner in the
administration and delivery of HR programs and services in areas to include: workforce
planning, talent acquisition and onboarding; labor/employee relations; professional
development; performance management; and regulatory compliance.
 Works collaboratively with district and campus staff to ensure HR functions and programs
are in compliance with the district's policies and procedures, collective bargaining
agreements, and with applicable federal, state, and local laws and regulations.
 Provides management oversight to the Director of Security, overseeing the implementation
of college's security and safety programs and emergency and response plan.
 Works with District's Office of Safety and Security to ensure the accurate reporting of data
required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime
Statistics Act.
REPORTING RELATIONSHIPS
Report to: President
Vice President, Finance and Operations
Direct Supervision: College Business Manager, Director, Auxiliary Services
Director, Information Technology; Chief Engineer; Director, Security;
Human Resources Business Partner

QUALIFICATIONS
Education, Training and Experience
 A Master's degree in Business Administration, Finance, Accounting, or a related field from
an accredited college or university
 CPA highly desirable
 Seven or more years of progressively increasing administrative and managerial
responsibility, including three years in an executive leadership capacity
 Experienced administrator with a strong background and experience in financial analysis,
planning and strategic thought
 Experience working in a unionized, higher education setting preferred
 Proficient in the use of Microsoft Office (Word, Excel, Power Point)
The following generally describes the Knowledge, Skills and Abilities required to enter the job
and/or be learned within a short period of time to successfully perform the assigned duties
Knowledge, Skills and Ability
 Knowledge of generally accepted accounting principles (GAAP) and government accounting
standards
 Knowledge of business and management principles involved in financial planning, budget
preparation, analysis and control; and resource allocation
 Knowledge and understanding of the uses of information technology to deliver, monitor and
evaluate programs and services for students
 Knowledge of HR practices within a public sector organization
 Knowledge of federal and state laws and regulations governing HR functions including
FLSA, ADA, Title IX, and EEO.
 Knowledge of facility maintenance, operations and renovation practices
 Excellent interpersonal, verbal and written communication skills
 Strong analytical and critical thinking skills
 Skill in using financial management software and databases used for financial reporting
 Ability to operate within a complex academic organization and work effectively with
colleagues across administrative and academic units
 Ability to work independently and as a collaborative team member
 Ability to maintain professionalism and diplomacy in handling sensitive and difficult
situations
 Ability to work within a culturally diverse environment

Additional Information

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