Program Coordinator - Keller, United States - City Of Keller

Description

Job Description

Job DescriptionPosition Function - Under the direction of the Director of Community Services or designee, performs assigned duties necessary to support the Recreation Division by assisting with the coordination of events and programs to include event and program management, marketing, development and maintenance of sponsor relationships, and oversight of staff, volunteers, vendors, and contractors.

Essential Duties% of Performance

Performs assigned duties necessary to create, plan, and execute special events and programs, to include: schedule, coordinate, and oversee resources and logistics; prepare materials; create and distribute marketing materials; solicit and maintain sponsorships; coordinate the appropriate staffing, including City employees, vendors, contractors, and/or volunteers.

75%

Performs duties necessary to provide administrative and customer support, to include: responding to customers; cash handling; registration and/or reservation intake and maintenance; accurate and timely recordkeeping and reporting according to departmental, City, State, or other regulations; and the development and/or maintenance of informational materials.

20%

Performs additional duties as assigned.5%

Total:100%

Physical DemandFrequency

BalancingF

BendingF

CarryingF

ClimbingO
LegendCrawlingR

CrouchingO
C - ContinuousFine DexterityC

Foot ControlsF
F - FrequentlyHandlingC

HearingC
O - OccasionallyKneelingO

LiftingF
R - RarelyPushing/PullingF

Reaching O
N - NeverStandingF

SittingF

StoopingF

TwistingF

VisionC

WalkingF

Physical Demand Descriptions(The following descriptions are provided as an example of potential physical and/or sensory activities and does not address the potential for reasonable accommodation; it is intended as general examples of possible physical/sensory demands that might occur during the performance of the position functions/duties, and are not intended to be all inclusive.)

Balancing/Bending/Climbing - stairs; laddersFine Dexterity - calculator; keyboard; 10-key; phone; facsimile; postage machineFoot controls - drivingHearing/Talking - communication with co-workers, supervisor, and customersKneeling/Crouching/Crawling/Bending/Stooping/Twisting - office supplies/equipment, file boxes, event venue set-up/tear-downLifting/Carrying/Pushing/Pulling/Reaching/Handling - up to 20lbs.

- office supplies, file boxes, maps, schematics, event venue set-up/tear downSitting - desk work; meetings; drivingStanding - making presentations; review of event sites; uneven terrain; eventsWalking - to and from office; event venues; uneven terrainVision - desk and computer work; writing; analysis; filing; driving

Machines, Tools, Equipment and/or Work Aids(The following list is intended to provide examples of possible machines, equipment, tools and/or work aids that might be needed to perform position functions/duties and should not to be construed as a comprehensive or complete catalog.

This list does not include and does not supersede any requirements with respect to safety or protective equipment, uniforms, apparel, gear or apparatuses required for the performance of any duties described herein.)

Computer, keyboard, software, telephone, calculator, facsimile, copier, mobile technology (e.g. smart boards, iPads, smart phones, etc.), vehicle, etc.
EnvironmentDuties are generally performed in an office environment.

Participation in outdoor events and/or venues could cause possible exposure to dust, mold, and allergens; noise; inclement weather; and electrical hazards.

Requirements/Knowledge/Skills/Abilities

Required knowledge and experience normally obtained through the completion of a secondary education course of study resulting in a High School diploma or General Educational Development (GED) certificate, and one (1) to three (3) years of work related experience in recreational programming, events, marketing, or related field is required.

First Aid and CPR certifications from the American Heart Association, American Red Cross, or Ellis & Associates required, or the ability to obtain within five (5) months of hire.

Must possess excellent oral and written communication skills. Work requires the ability to read and/or write letters, memos, contracts, spreadsheets, and other job-related analysis.
Competent in the use of Microsoft Word, Excel, Power Point, and Publisher.
Working knowledge of software used for graphic design and to develop brochures and other marketing materials (e.g. InDesign, Photoshop, Canva, etc.) is preferred.
Ability to research, compile and analyze data, and present findings to management in an acceptable format.
Ability to monitor and assess operations, workload, projects, and team performance.

Ability to establish and maintain effective working and professional relationships with City and other public employees, public officials, contractors, consultants, vendors, media, and the general public.

Ability to create, implement, and oversee events.

Ability to meet deadlines, work under high demands, short time constraints, and the pressure of a fast paced work environment, meeting established timelines/deadlines and multi-task effectively.

Ability to work nights and weekends.
Ability to design graphics in various formats and mediums.
Knowledge of principles and practices of recreation and group activities.
Must possess a valid Texas Class C driver license.

Must pass all post offer pre-employment processes and/or procedures, to include but not limited to Drug Screen, Physical Examination, and applicable Background Checks.