Sr. Training Coordinator - Katy, United States - Medline

    Medline
    Medline Katy, United States

    3 weeks ago

    Default job background
    Description
    Sr. Training Coordinator (

    Job Number:

    DIS0101FR )

    Primary Location

    : US-TX-KATY

    Description

    Provide end-to-end administrative and tactical support to our L&D day-to-day operations and facilitating/producing specific learning experiences. Coordinate and execute training logistics and track compliance within our LMS, maintain and distribute physical materials, set up the learning environment, and manage the purchasing/payment operations for L&D programs

    Manage enrollments and attendance/completion of learning activities in the learning management system (LMS):


    • Enter and maintain course information


    • Assist with training registration requests


    • Track and maintain employee training records in system


    • Run regular and ad hoc reports from the system

    Manage logistics for training activities including:


    • Schedule classes, reserve rooms and needed resources, organize training rooms before and after class, arrange catering


    • Coordinate and schedule trainers (internal and external)


    • Organize and prepare participant workbook materials including handouts, case studies, role plays, videos, etc., to support trainers.


    • Print class rosters for trainers


    • Manage vendor invoices, submit charge back request to Accounts Payable

    Data/Reporting:


    • Track and maintain employee training records in system. Run regular and ad hoc reports from the system and report training data


    • Analyze and report financial data associated with training including budgets, actual spend and estimates to completions.

    Vendors/Contractors:


    • Support the training administrative activities required to partner with shared services and external vendors


    • Manage purchasing/payment operations for L&D programs that utilize external vendors


    • Oversee tactical deliverables from contractors

    Facilitate training class communications:


    • Distribute pre-class assignments, ensure approvals, distribute invitations and reminders to participants


    • Ensure participants complete required pre- and post- class work and/or tests


    • Distribute training evaluations and other follow-up materials

    Lead and facilitate new hire activities:


    • Weekly orientation: prepare room and materials, coordinate speakers/videos, present company information and address questions.


    • Coordinate bi-monthly tours and quarterly "mixers". Connect new hires with needed resources and address their questions.


    • Administer new hire and hiring manager surveys regarding recruiting and on-boarding process and compile reports

    Facilitate specific learning programs as requested.

    Qualifications

    MINIMUM JOB REQUIREMENTS

    Education

  • High school diploma or equivalent.

    • Work Experience

  • At least 2 years of administrative or support experience in Learning & Development or related role.

    • Knowledge / Skills / Abilities

  • LMS Administration experience.
  • Interpersonal skills; ability to build alliances with leadership and vendors to gain commitment and implement learning programs.
  • Proficient in Microsoft Office applications.
  • Strong verbal and written communication skills are necessary to interact effectively with all levels within the organization.
  • Meticulous attention to detail with excellent time-management skills.
  • Strong project management skills to drive initiatives to completion and manage fast-changing priorities.

    • PREFERRED JOB REQUIREMENTS

    Work Experience

  • Prior experience as a learning & development coordinator.
  • Prior corporate business experience.
  • Learning facilitation experience.