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  • Office Manager - San Francisco - LHH Recruitment Solutions

    LHH Recruitment Solutions
    LHH Recruitment Solutions San Francisco

    1 month ago

    LHH Recruitment Solutions background
    Description

    Job Title: Office Manager / Executive Assistant

    LHH is currently seeking a highly organized and proactive Office Manager / Executive Assistant to support our client. This dual-role position combines office management responsibilities with executive-level support to ensure smooth day-to-day operations and executive efficiency.

    Responsibilities:

    • Office Management:
      • Oversee the seamless functioning of the office on a daily basis, ensuring all administrative processes run smoothly.
      • Manage office supplies, equipment, kitchen essentials, and overall office facilities to maintain a productive and comfortable workspace.
      • Act as the primary point of contact for vendors and service providers, ensuring timely and accurate delivery of goods and services.
      • Negotiate contracts, manage vendor relations, and handle ongoing service agreements.
      • Ensure the office adheres to all health and safety standards.
      • Develop, implement, and maintain office safety procedures and protocols to create a secure work environment for all employees.
      • Plan and execute a variety of company events, including social gatherings, internal meetings, volunteer activities, and client engagements.
      • Manage event logistics, catering, and other related services to ensure successful events.
      • Provide general office support, including managing documents, organizing filing systems, data entry, and ensuring all office functions are efficiently handled.
    • Executive Assistance:
      • Efficiently manage the CEO's calendar by scheduling appointments, meetings, and travel.
      • Prioritize the CEO's time and ensure that their schedule is optimized for maximum productivity.
      • Prepare agendas, meeting materials, and presentations for regular leadership meetings and annual Board executive sessions.
      • Assist the Sports & Social Committee in organizing and executing planned events.
      • Arrange both domestic and international travel for the CEO, including booking flights, accommodations, and crafting itineraries.
      • Ensure that all travel arrangements are efficient, well-organized, and cost-effective.
      • Process travel expense reports on behalf of the CEO.
      • Handle sensitive and confidential information with the utmost discretion and professionalism.
      • Safeguard the privacy of executive communications and documents.
      • Foster strong relationships with key stakeholders, including board members, clients, and partners.
      • Serve as a liaison between the CEO and both internal and external contacts to ensure effective communication and collaboration.

    Qualifications:

    • Bachelor's Degree
    • Minimum of 3 years of experience supporting C-suites and corporate offices
    • Proven experience in office management or executive assistance roles
    • Strong organizational skills with the ability to manage multiple tasks simultaneously
    • Excellent communication and interpersonal abilities
    • Ability to maintain discretion and handle confidential information responsibly
    • Proficiency in Microsoft Office Suite and other office software
    • Strong attention to detail and problem-solving skills
    • A proactive, resourceful attitude with the ability to take initiative and manage priorities

    Benefits:

    Our program provides employees the flexibility to choose the type of coverage that meets their individual needs.

    Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.


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