Administrative Assistant to VP/ HR Generalist - Sumter, United States - State of South Carolina

Description

Salary: $32, $40,000.00 Annually

Location : Sumter County, SC

Job Type: FTE - Full-Time

Job Number:

Agency: Central Carolina Technical College

Division: Business Affairs

Opening Date: 04/02/2024

Closing Date: 5/31/2024 11:59 PM Eastern

Class Code:: AA75

Slot Number:: 0005

Position Number::

Normal Work Schedule:: Other

Pay Band: Band 4

Hiring Range - Min.: $32,000.00

Hiring Range - Max.: $40,000.00

Opening Date: 04/02/2024

EEO Statement: Equal Opportunity Employer

Agency Specific Application Procedures:: Applications must be received complete. Resumes are accepted, but they cannot be used as a substitute for the Education and Work Experience sections of the application. Incomplete applications will not be considered.

Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.

Job Responsibilities

Manage the hiring process of all temporary employees, including processing all contracts in a timely manner, setting up all temporary employees into the HRIS system, maintaining temporary employees' personnel files, sending out appropriate memos regarding scheduling and payout, and maintaining the temporary employee tracking file. Provides administrative support to all department of business affairs performing task including but not limited to insurance billings and claims, and web-based services for the entire college, Sorts and distributes daily mail for the division; makes phone calls; sends emails; takes minutes at meetings; processes incoming mail, purchase orders and invoices; monitors budgets; orders supplies. Assists the Vice President with the completion of State Capital budget documentation as well as reconciling actual expenses vs budget. Assists the Vice President and Division Directors with calendar management, travel reservations and documentation, special events, surveys and submits/tracks work orders. Assists with EPMS by setting up new hires in the performance management system and entering the goals of the new hires and those who have been reclassified. Assist with creating the planning documents and the reviews. Serves as the college's back up to the Payroll Administrator.
Minimum and Additional Requirements

A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.
Additional Comments

Central Carolina Technical College is sincerely committed to both effective managerial practice and equitable treatment of employees. The College presents this policy statement as an embodiment of that commitment and will not discriminate based on race, color, national origin, sex, gender identity, sexual orientation, genetic information, age, religion, pregnancy, childbirth, or related medical conditions.
This policy applies to all personnel actions including but not limited to recruiting, selection, training, classification, compensation, benefits, promotions, transfers, layoffs, recall from layoffs, and educational, social, or recreational programs of the College.
Central Carolina Technical College institutional officers, directors, deans, managers and supervisors are charged specifically with ensuring, through enlightened leadership, the continued and positive support of all objectives of the program. Management at all levels will ensure that questions and complaints of alleged unlawful discrimination or harassment are investigated promptly and thoroughly and resolved without threat or reprisal to the employee or applicant.
All Central Carolina Technical College employees have a personal responsibility to support equal employment opportunity in the workplace. The College has a strong commitment to ensure that all employees are able to take full advantage of opportunities to enhance their personal career goals.
The College will take affirmative action to achieve our goal of equal employment by correcting the vestiges of past discrimination. Our affirmative action efforts are a temporary measure and will remain in effect until our goals are achieved.
If you have concerns or need more information about this policy, you may contact Trevon McClary, Director, Employee Relations, 506 N. Guignard Drive, Sumter, SC, 29150,

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01

Which best describes your level of education?

• Less than High School
• High School Diploma
• Some College
• Associate's Degree
• Bachelor's Degree
• Master's Degree or Above

02

How many years of related experience do you have?

• No Experience
• Less than 1 year
• 1-2 years
• 3-4 years
• 5-6 years
• 7-8 years
• 9 or more years

03

Describe your related experience.

04

Do you have a valid Driver's License?

• Yes
• No

05

Please tell us where you FIRST saw this job vacancy.

• Central Carolina Website )
• South Carolina Website )
• Job Posting at CCTC
• Indeed
• Other

06

In order to be considered for this position, you must attach a copy of your unofficial transcripts to your application. Have you attached your transcripts?

• Yes
• No

Required Question