Associate Events Planner - New York - Blue Owl

    Blue Owl
    Blue Owl New York

    2 days ago

    Description

    Events Planner

    As an Events Planner within our Corporate Marketing team, you will be responsible for planning, organizing, and executing a wide range of events aimed at fostering connections, promoting our brand, and engaging with various stakeholders. This role offers a unique opportunity to showcase your creativity, organizational skills, and attention to detail while working in a dynamic and fast-paced environment.

    Responsibilities:

    • Planning, budgeting, coordinating, and tracking firm events, seminars, retreats, and conferences both in-person, hybrid and virtual
    • Venue searches and maintaining a venue database
    • Assist with on-site registration, event set up, and break down
    • List management and attendee tracking
    • Management of event collateral, swag, and materials
    • Managing and executing event communications in a timely manner
    • Managing floorplans, BEOS, rooming lists, and event contracts
    • Build out of invites, registration sites, and surveys using Cvent
    • Maintaining the firm event calendar

    Relationship Management:

    • Establishing and maintaining relationships with vendors and venues
    • Collaborate with the marketing on overall branding and messaging goals.

    Events Management:

    • Develop and manage event budgets, ensuring cost-effective planning and adherence to financial guidelines.
    • Monitor expenses, negotiate contracts, and track invoices to maintain accurate financial records.
    • Conduct post-event financial reconciliations and provide detailed reporting on expenditures.

    Travel:

    • This role will require occasional travel to domestic and international locations to oversee and manage events

    Qualifications:

    • Bachelor's degree in Event Management, Hospitality, Marketing, Business, or a related field
    • Proven experience in event planning, preferably within the financial services or professional services industry
    • Strong project management skills, with the ability to handle multiple projects simultaneously and meet deadlines without error
    • Collaborative team player
    • Excellent interpersonal skills, including verbal and written communication
    • Detail-oriented with exceptional organizational and problem-solving abilities
    • Proficiency in event management software, such as Cvent, On24, Microsoft Office Suite
    • Flexibility to work outside regular business hours, including evenings and weekends, as required by event schedules
    • A professional, polished, and positive disposition, even under pressure

    It is expected that the base annual salary range for this New York City-based position will be $100,000 to $110,000. Actual salaries may vary based on factors, such as skill, experience, and qualification for the role. Employees may be eligible for a discretionary bonus, based on factors such as individual and team performance.

    Blue Owl is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.

    Blue Owl considers the health and safety of our staff (e.g., employees, contingent workers, and consultants) their families, and our clients to be our utmost priority. To safeguard everyone's health and safety we have adopted a mandatory COVID-19 vaccination policy, including a first round of vaccines and one booster for anyone who is eligible. To enforce this policy, we require all staff to self-certify that they are compliant with this policy or to request a COVID- vaccination exemption under applicable law.

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