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- Oversee/process day-to-day administrative items: new hire onboarding, new hire documentation, interview schedules, general new hire orientation as well as mailings, overnight mail, expense reports, submittals, maintenance of office supplies, etc.
- Performs filing, data input and other clerical support to all personnel and project managers, as directed.
- Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary.
- Coordinate and initiate meetings, new hire interview schedules, and job site arrangements for the Department.
- Compose and/or edit/distribute letters, memos, reports and other departmental or job site correspondence on time.
- Maintains electronic filing of field personnel records to our secure server as required.
- Manage office supply inventory
- Record and report time for field employees
- Manage RFI, Submittal, Change Order, Constraint, Punch List electronic log.
- Provide prompt and professional service to all internal and external clients.
- Prepares and distributes internal communications and act as liaison between supervisor and others (i.e., departments within Adams Electric, external contacts, vendors, clients, etc.)
- Minimum 2 years' construction office administrative work experience
- Computer, filing, and excel knowledge required
- Attention to detail is a must; strong analytical skills favored
- Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Blubeam preferred
- Ability to prioritize and manage multiple tasks, changing priorities as necessary
- Ability to work under time pressure and adapt to changing requirements with a positive attitude
- Effective oral and written communication skills as required for the position
- Ability to be self-motivated, proactive and an effective team player
- Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
- Positive "can do" attitude a must
- General work environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning.
- Noise level is usually low to medium
- Occasional lifting of up to 35 lbs.
- 8 hour shift
- Day shift
- Morning shift
- Pinehurst, NC Required)
- Pinehurst, NC 28374: Relocate before starting work (Required)
Administrative Assistant - Pinehurst, United States - Cadila Global solution
Description
The *Construction Administrative Assistant* is responsible for providing full-time administrative support to the Division and/or specific Project Manager/Project Executive, as assigned.
This position will provide general assistance to all levels of staff within Adams Electric Company.*ResponsibilitiesJob Type:
Full-time
Pay:
$56, $66,000.00 per year
Schedule:
Experience:
Administrative Assistant: 5 years (Preferred)
Ability to Commute:
Ability to Relocate:
Work Location:
In person