Program Assistant - East Providence, RI
1 day ago
Job description
Job Description
Position Title: Program Assistant (Full-Time)
Location: East Providence, RI
Company: BH Link
Roles and Responsibilities:
- Coordinating incoming and outgoing mail.
- Representing the company and associated programs in relevant agency committees.
- Coordinating with maintenance and IT departments to submit necessary tickets.
- Track appliance upkeep and other routine facilities needs.
- Assist the program in meeting requirements related to fire code and licensing regulations.
- Support recruitment processes including scheduling interviews, completing reference checks, tracking applicants, and administrative onboarding of new employees.
- Assisting in the review and submission of employee timesheets.
- Organizing and aiding in processes related to coverage schedule and time-off requests during regular business hours.
- Creating and maintaining administrative resource guides as needed.
- Coordinating and assisting in staff appreciation and quality of life initiatives.
- Tracking staff trainings and other relevant personnel credentialing.
- Scheduling meetings and taking minutes.
- Completing purchase requisitions on behalf of the company and associated programs.
- Tracking and maintaining program inventories including groceries, paper materials, office supplies, medical supplies, etc.
- Coordinating with various agency departments (finance, HR, payroll, etc.) as needed.
- Submitting incident reports completed by clinical personnel of the program.
- Providing administrative assistance during licensing and accreditation reviews.
- Collaborating with other members of administrative and leadership teams of the crisis center.
- Providing additional administrative support across the program, as needed.
Desired Skills and Qualities:
- Personable and engaged team member.
- Adaptive and fast learner.
- Highly organized in process.
- Able to balance multiple tasks and deadlines throughout the day and work week.
- Creative and collaborative.
- Takes direction well and can complete tasks independently when required.
- Strong written and verbal communication skills.
- Seeks feedback and improvement on a consistent basis.
- Puts mission first.
Experience and Education:
Associates degree or equivalent experience in healthcare administration. 2 years of administrative support preferred. Proficient with Microsoft products and platforms.
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