Experience Coordinator - Seattle
1 day ago
Job description
Workplace Experience Coordinator (Temporary, Part-Time)Location:
Seattle
Schedule: 24 hours per week (up to 32 hours during event support periods)
Days:
Monday, Tuesday & Thursday | 8:00 AM – 5:00 PM
Pay:
$24.25 per hour
About the RoleSeeking a Workplace Experience Coordinator (Temp) to help create a welcoming, organized, and engaging environment for employees, clients, and partners.
You'll serve as a key point of contact at our location — ensuring daily operations run smoothly while supporting events, workplace programs, and overall office experience initiatives.
This position reports to the WA Workplace Experience & Showroom Manager and collaborates closely with the broader Workplace Experience team.
What You'll DoWorkplace & Guest ExperienceWelcome visitors and provide a warm, professional first impression
Maintain an organized, inviting office and showroom environment
Deliver excellent customer service to employees, guests, and vendors
Assist with phones, emails, and scheduling inquiries
Office Operations
Manage incoming mail and notify employees through the Verkada mailroom app
Keep mailroom and supply areas organized and stocked
Maintain meeting rooms, showrooms, and kitchen areas so they remain clean and presentation-ready
Coordinate meeting space scheduling and calendar management
Event & Experience Support
Coordinate workplace experience requests from internal teams and external vendors
Support events from planning through completion, including:
Scheduling spaces
Ordering food and supplies
Setup and breakdown
Vendor coordination
Track event expenses and maintain receipts and records
Assist with company-wide events led by the Workplace Experience team
Administrative Support
Assist with employee programs such as parking, office access, and visitor sign-in
Provide general administrative support as needed
What We're Looking ForEducation & Experience
Associate degree in Hospitality Management preferred
1+ year experience in hospitality, food service, catering, or similar environment
Equivalent combinations of education and experience considered
Skills & Attributes
Strong communication and organizational skills
Highly personable with a hospitality mindset
Professional, dependable, and discreet with confidential information
Comfortable managing multiple priorities in a fast-paced environment
Self-motivated with strong judgment and problem-solving ability
Experience coordinating events from planning through completion preferred
Proficiency with Microsoft Office; ability to learn internal systems
Additional Requirements
Reliable transportation for occasional travel between offices or supply pickups
Ability to lift up to 25 lbs
Comfortable sitting or standing for extended periods
Work EnvironmentThis is an in-office position requiring regular interaction with employees, guests, and vendors in person, by phone, and via email.
The role operates primarily in a professional office environment with moderate activity levels.To Appy:
Send resume to
#SEAWA
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