Legal Records Clerk IV/Receptionist - Florence, United States - Florence County Government

Description

Performs a variety of complex, specialized clerical duties, including but not limited to explaining the legal process to fiduciaries; heirs and beneficiaries.

Prepares, processes and maintains legal records and documents.

Prepares and coordinates the service and filing of legal documents within statutory time periods; ensures the accuracy and completeness of all legal documents as well as compliance with state statutes.

Maintains accurate and complete case files with security and confidentiality.

Calculates, bills, receives and receipts court fees.

Interprets Probate Court procedures to clients and the general public; provides information and guidance with filling out appropriate forms.

Performs various secretarial duties as necessary, including but not limited to typing letters, court orders and other office communications, notarizing and certifying documents, including indexing, copying, filing, faxing and scanning information, answering the telephone, processing mail, etc.

Receives, reviews, and/or submits various documents and reports, including petitions, orders, legal advertisements, wills, hearing notices, accountings, bills for estates, correspondence, calendars, etc.

Operates and maintains a variety of types of office equipment such as the computer, printer, fax machine, calculator, copier, telephone, scanner, etc.

Interacts and communicates with a variety of groups and individuals, including supervisors, co-workers, court personnel, state agencies, mental health facilities, law enforcement officers, County department directors, managers and employees, attorneys, paralegals, other judges and their staff, counselors, patients and their family members, and the general public.

Assists in processing marriage licenses.

Receives and receipts fees for licenses, copier use, etc.

Performs related duties as required.

Requires a vocational/technical diploma in secretarial science, paralegal studies or related field supplemented by three to five years of secretarial experience with the Probate Court; or an equivalent combination of education, training and experience that provides the required skills, knowledge, and experience.

Must be a certified Notary Public.

Must be energetic and enthusiastic about working with and interacting with the general public.

Must be proficient in Microsoft Office; Word and Excel Spreadsheet software programs.