Development Svcs Admin Asst - Wichita Falls, United States - City of Wichita Falls, TX
Description
BRIEF DESCRIPTION:
Provides lead administrative support by receiving the public, answering the phone, screening and referring callers, scheduling appointments and maintaining the calendar, locating and providing information to citizens, maintaining the department filing system, typing, printing, and distributing departmental correspondence, making travel arrangements, distributing mail and maintaining records and filing systems, processing requests for services, maintaining calendars and travel information, assisting with budget, preparing reports and payment requests, preparing Boards and Commissions meeting minutes, and completing related tasks.
Additional duties include processing documents, payments and invoices, entering data, interacting with internal and external customers and vendors, filing, and maintaining department records.
LICENSING REQUIREMENTS:
Driver's License Required - Y Type - C Endorsements - N/A
OTHER REQUIREMENTS:
Pre-employment typing speed of 35 wpm. Must be proficient in Excel, Word and Access.
ESSENTIAL FUNCTIONS:
Note:
This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Additionally, please be aware of the legend below when referring to the physical demands of each essential function.
(S) Sedentary (L) Light (M) Medium (H) Heavy (V) Very Heavy
Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time. Exerting up to 20 lbs. occasionally; 10 lbs. frequently; or negligible amounts constantly; OR requires walking or standing to a significant degree. Exerting 20-50 lbs. occasionally; 10-25 lbs. frequently; or up to 10 lbs. constantly. Exerting lbs. occasionally; 10-25 lbs. frequently; or up to 10-20 lbs. constantly. Exerting over 100 lbs. occasionally; lbs. frequently; or up to 20-50 lbs. constantly.
# Code Essential Functions
1 L Regular and reliable attendance in compliance with given schedules is a mandatory requirement of this position. Schedules may be subject to change with or without advance notice
2 S Assists callers by answering the phone, taking messages, and referring callers to the appropriate department or individual.
3 S Provides lead administrative support by receiving and assisting customers, providing general or specific information, preparing calendars and schedules, completing travel arrangements, preparing board packets, taking board minutes, processing requests and payments for services, researching information, compiling information, maintaining general office records which could include time and attendance, processing the mail, and assisting with other services
4 S Completes and distributes department documents by compiling and reviewing information, presenting information for review and approval, completing reports and distributing to appropriate departments or parties.
6 S Provides budget assistance by maintaining budget records, tracking spending and invoices, assigning account numbers to invoices, maintaining inventories, completing requests for purchases, and reconciling accounts.
Experience:
Over two years up to and including four years
Education:
Requires Associate's degree, vocational technical degree or specialized training that is equivalent to satisfactory completion of two years of college education.
Work Location:
Office
Position :
Code : 1907-6
Type :
INTERNAL & EXTERNAL
Location :
PLANNING
Grade :
NE 107
Job Family :
SECRETARIES AND ADM
Job Class :
DEPARTMENT ADMIN ASSISTANT
Posting Start : 04/25/2024
Posting End : 12/31/9999
HOURLY RATE RANGE:
$17.09-$21.37