Human Resources Generalist - Torrance - Paragon Laboratories

    Paragon Laboratories
    Paragon Laboratories Torrance

    5 days ago

    Description
    About the Job
    Position Overview:
    Paragon Laboratories, a leading contract manufacturer of high-quality nutritional and dietary supplements with over 50 years of industry leadership, is seeking a detail-oriented and proactive Human Resources Specialist to support our HR team at our Torrance, CA site.
    This is a full-time, on-site role, that supports day-to-day HR operations with a strong focus on recruiting, HRIS administration (Paylocity), onboarding and offboarding, employee engagement initiatives, training coordination, and administrative support. It is ideal for an aspiring HR professional with 3-5 years of experience who is seeking hands-on exposure across key HR functions, mentorship from experienced professionals, and long-term growth within a stable, values-driven manufacturing organization, while helping maintain compliance, data integrity, and a positive employee culture.
    Key Responsibilities:
    Talent Management:
    • Assist with recruiting activities for hourly and salaried positions, including posting jobs and screening resumes.
    • Coordinate interviews by scheduling candidates and communicating logistics with hiring managers.
    • Conduct initial phone screens as assigned.
    • Maintain candidate records and recruiting data in the HRIS/ATS (Paylocity).
    • Support offer letter preparation and pre-employment requirements (background checks drug screens, I-9 documentation, E-Verify).
    • Assist with new hire onboarding activities, including paperwork completion and orientation scheduling.
    • Provide administrative support related to recruiting metrics and reporting.
    HRIS:
    • Manage and maintain the Human Resources Information System (HRIS) - Paylocity, ensuring all employee data, documents, workflows, and system configurations are accurate and up to date.
    • Responsible for entering, updating, and maintaining accurate employee data in Paylocity, including new hire, termination, job changes, status updates, promotions, salary adjustments, transfers, and organizational structure changes.
    • Create and process all personnel action forms.
    • Collaborate with payroll, benefits, and IT teams to ensure seamless transitions during onboarding and offboarding.
    • Serve as the primary point of contact for HRIS-related inquiries.
    • Maintain data integrity in the HRIS and update company documents/materials (e.g., onboarding packets, holiday schedules, payroll schedules, health insurance materials).
    Onboarding:
    • Manage the full onboarding cycle for all team members.
    • Schedule and facilitate new employee orientation, coordinating with relevant departments.
    • Conduct onboarding sessions, covering policies, procedures, handbook, and other essentials.
    • Manage and collect required employment paperwork (e.g., I-9s, tax forms, policy acknowledgments) using the Applicant Tracking System (ATS).
    • Monitor onboarding progress, follow up with new hires and managers, and maintain/update onboarding materials in the ATS.
    • Create and maintain personnel, benefit, 401(k), and I-9 files (hard copy and digital) in compliance with state and federal laws.
    • Process, track, audit, and maintain I-9 documents.
    • Explain company health insurance benefit programs (medical, dental, vision, voluntary benefits) to new hires and employees, including coverage options, deadlines, and eligibility.
    Offboarding:
    • Manage the full offboarding cycle for departing employees.
    • Schedule and organize offboarding activities, including exit interviews and final paperwork, ensuring compliance with laws.
    • Coordinate with IT, payroll, office management, and managers for system deactivation and return of company property.
    • Maintain separation documentation and notify relevant departments.
    • Update systems (e.g., org charts, directories, training records) and HRIS with departure details.
    Culture:
    • Assist in planning, organizing, and managing employee and company events (e.g., monthly lunches, giveaways, wellness events, holiday parties, reward & recognition programs).
    • Handle ordering and distribution of gifts and event-related items.
    Training:
    • Assign, schedule, track, and follow up on all HR-related mandatory training programs via HRIS and third-party vendor systems.
    • Assist with scheduling meetings and annual health insurance open enrollment meetings.
    • Support the Human Resource Manager with the annual performance review process (e.g., reviews, merit increase spreadsheets).
    • Assist with various recruitment-related administrative duties.
    Administration:
    • Serve as the front-line contact to address and resolve general day-to-day HR inquiries from staff.
    • Order and post annual state and federal required postings/posters.
    • Distribute workers' compensation documents and assist with processing/tracking claims.
    • Code and process HR invoices (e.g., background checks, company events).
    • Update or edit HR documents, presentations, and policies.
    • Process verification of employment requests, unemployment insurance documents (per state timelines), jury duty notices (inform payroll).
    • File HR and benefits-related paperwork; maintain hard and digital personnel/benefit files.
    • Create reports via the HRIS as needed.
    Perform other duties as assigned:
    • Partner with payroll on HR-related tasks affecting payroll.
    • Create ad hoc reports and spreadsheets.
    • Handle conference room bookings and meeting logistics (setup/dismantling).
    Required Skills and Experience:
    • A minimum of 3-5 years of previous experience in a human resources position required.
    • Bilingual in English and Spanish required (verbal and written) to support employee communications and recruiting needs.
    • Previous experience using an HRIS system required (Paylocity experience preferred).
    • Ability to manage sensitive information with the highest degree of discretion and respond promptly in a deadline-driven environment.
    • Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
    • Demonstrated ability to think critically, analyze employee issues, interpret policies, and recommend fair solutions.
    • Excellent verbal, written, and interpersonal communication skills.
    • Working knowledge of federal and state labor laws (e.g., FMLA, ADA, EEOC, CFRA, PDL).
    • Comfortable partnering with senior-level executives.
    • Ability to function in a fast-paced environment, multitask, meet deadlines, and adapt to changing priorities/technologies.
    • Dependable, positive attitude, highly motivated, team player with strong organizational skills and attention to detail.
    • Bachelor's degree in HR or a related field.

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