GME Program Coordinator - San Antonio, United States - UT Health San Antonio

Description

Job Summary:

Under general supervision, and indirectly reports to the Office of Graduate Medical Education is responsible for providing oversight of the day-to-day operations by directing and coordinating the activities of one or more complex GME programs. Facilitates and coordinates educational activities (e.g., didactic conference schedule, Grand Rounds, etc.) that support the program's curriculum and adhere to ACGME requirements. Maintains records, databases, provides curriculum information, provides oversight of the application process and maintains documentation for continued accreditation. Provides guidance to residents/fellows on program and GME policies, and administrative aspects of the program. Works directly with the Program Director and Administrator and serves as a resource for residents/fellows/faculty. Tracks, documents, and reports on educational activities for residents/fellows, for the purpose of meeting board certification requirements, meeting program accreditation requirements, and complying with policies and procedures of GME.

Job Duties:

1.Responsible for the development and coordination of all aspects of the assigned program(s).

2.Coordinates the recruitment and selection process including application, interviewing, and onboarding processes

3.Ensures compliance with program regulations by coordinating visa requirements, licensure and credentialing for residents/fellows.

4.Coordinates resident/fellow conferences and didactic sessions, wellness activities, and other programmatic events, such as retreats, orientation, in-training exams, and graduation activities.

5.Adheres to program budgets. May have input into departmental budget for GME.

6.Composes and prepares complex correspondence, forms, and reports, to include, if applicable creation and maintenance of residency training manual.

7.Creates tutorials/guides to facilitate training on various GME systems used by teaching faculty, residents, and fellows.

8.Manages all accreditation documentation to include institution and program reviews, site visits and other special events.

9.Creates, reviews, and maintains policies and procedures in accordance with institutional and accrediting agency standards.

10.Acts as a liaison between the Program Director and a full range of internal and external offices and individuals.

11.Coordinates use of New Innovations for program, trainee, faculty evaluations, block schedules, duty hours monitoring. etc.

12.Manages confidential and critical materials, issues, and communications.

13.Directs trainees in successful navigation of administrative requirements established by institution, GME, and ACGME to include informing leadership of deficiencies.

14.Maintains program letters of agreement for GME programs.

15.Maintains program files in accordance with records retention schedules.

16.Prepares documentation for ACGME's or other accrediting bodies' annual requirements

17.Participates in GME professional development activities, PC Action committee, and/or national or specialty meetings. Participates in GMEC as a member of the leadership team.

18.Performs all other duties as assigned and duties of Program Coordinator.

Education:

High school diploma or GED required. Associates degree preferred.

Experience:

Three years related experience is required preferably in administrative, healthcare or education setting.