FAMILY PERSONAL ASSISTANT - Beverly Hills, CA

Job Overview · Some households are busy. · Ours moves at venture capital speed. · He is a founding partner in a leading venture capital firm. · She is a media personality with a high-performing podcast brand. · They operate in boardrooms, studios, private events and high-level so ...

Job description

Job Overview

Some households are busy.

Ours moves at venture capital speed.

He is a founding partner in a leading venture capital firm.

She is a media personality with a high-performing podcast brand.

They operate in boardrooms, studios, private events and high-level social circles.

Now they need someone who can operate at that same level behind the scenes.

This is Not a "Task Runner" Role but a private COO of a couple's life a life infrastructure role.

You will be the operational backbone behind two high-performance individuals, ensuring their homes, schedules, travel, events, finances, and private world run with precision, discretion, and zero drama.

If you are someone who:

• Sees inefficiency and immediately designs a better system
• Notices gaps before anyone else does
• Believes follow-through is non-negotiable
• Quietly takes ownership and delivers

Keep reading.

If you need constant direction, frequent validation, or heavy social interaction, this will not be the right fit.

1. The job

What You Will Own

1.1. Household & Estate Operations

You will manage multiple properties in Beverly Hills and beyond.

The main property is currently staffed with: a housekeeper, gardeners, handyman (when necessary), chef and poolman.

• Oversee maintenance, renovations, and improvements
• Manage vendors, contractors, service professionals
• Create and implement household SOPs and smart systems
• Coordinate security and privacy protocols
• Ensure homes are stocked, organized, and operating flawlessly
• Manage household calendars and logistics
• Catalogue and maintain assets

You do not wait to be told something is broken.

You have already scheduled the repair.

1.2. Personal & Family Infrastructure

• Manage complex, fast-moving calendars
• Coordinate travel logistics and detailed itineraries
• Secure elite reservations and VIP access
• Oversee wardrobe, private shopping, gifting strategy
• Handle confidential documentation
• Ensure zero missed deadlines, birthdays, renewals, or obligations

You think in quarters, not days.

You anticipate friction before it exists.

1.3. Event Planning & Production

• Execute private events, social gatherings, and brand-relevant functions
• Manage vendors, negotiate pricing, oversee production
• Handle guest lists, gifting, and brand alignment
• Execute post-event wrap-up and analysis when relevant
• Capture light content when required

You care about execution details others miss.

Because details are reputation.

1.4. Financial & Administrative Control

• Bill payments and expense tracking
• Household payroll and benefits
• Liaise with family office, lawyers, business managers
• Present 3 options when sourcing vendors, with value analysis

You understand something critical:

Just because resources exist does not mean they are wasted.

Value matters. Strategy matters. Stewardship matters.

2. The Outcome We Expect

2.1. When you are in this role:

The household runs quietly and consistently

Mental load is reduced

Time expands

Decisions become easier

Friction disappears

We never chase you for updates

You will be judged on results – not noise.

2.2. The Environment

This is a high-autonomy position.

You will be given responsibility and expected to deliver.

• Mostly on-site (up to 5 days/week)
• Some evenings/weekends as needed
• Fast-paced, high-standard environment
• Discretion is absolute

If you thrive on structure, accountability, and ownership – you will excel here.

If you prefer loose environments with average energy – you won't.

2.3. Who You Are (Wiring Matters)

You are:

• Highly independent and decisive
• Calm under pressure
• Analytical and structured
• Detail-obsessed
• Task-oriented over socially driven
• Motivated by delivering flawless outcomes
• Wired for specialist execution – how you achieve the result matters

You likely enjoy autonomy and prefer being measured by outcomes.

You probably find satisfaction in building systems that prevent chaos.

You may even quietly ask yourself:

• "Could I build something better here?"
• "Why isn't there a process for this?"
• "How can this be optimized?"

If that's you – this role will feel natural.

3. A Few Important Questions

Before applying, consider:

• Do you enjoy being the person who solves problems before anyone else sees them?
• Does it energize you to build order in high-pressure environments?
• Are you comfortable operating without constant feedback?
• Do you take pride in precision and follow-through?
• Would you rather quietly deliver excellence than be publicly praised for it?

If your honest answer is yes — we want to hear from you.

4. Compensation & Benefits

• Competitive compensation based on experience. Salary Range between $80k – $100k
• PTO and holidays
• Health benefits (if applicable)
• Growth opportunity within a dynamic household
• A high-performance environment built on trust and discretion

5. Please Note

This is an evolving role that will grow with the family's lifestyle and priorities.

Flexibility, initiative, and emotional maturity are essential.

Privacy is paramount.

Pay: $80, $100,000.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person