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    • Office Manager - Houston - Savvy HR Partner

    Savvy HR Partner
    Savvy HR Partner Houston

    1 month ago

    Default job background
    Full time
    Description

    Job Description

    We are a dynamic and growing law firm based in Houston, Texas. We seek an organized Office Manager/Executive Assistant to ensure the smooth day-to-day operation of our office.

    As the Office Manager/Executive Assistant, you will manage administrative functions, provide support to the legal team, and ensure efficient operations.

    Key Responsibilities:

    • Email and Communication Management: Monitor, organize, and respond to emails on behalf of the firm, ensuring prompt and professional communication with clients, vendors, and internal teams.
    • Client Relations Management: Serve as the first point of contact for clients, delivering a professional and welcoming experience in person, by phone, or via email.
    • Scheduling and Calendar Coordination: Manage executive and attorney calendars, schedule meetings and client appointments, and resolve conflicts to optimize time and productivity.
    • Office Supply and Operations Management: Keep the office fully stocked by ordering and managing office supplies, ensuring smooth day-to-day operations.
    • Event Planning and Networking Coordination: Research and identify key networking opportunities, industry conferences, and professional events.
    • Document Management and Filing: Maintain both physical and electronic filing systems, ensuring legal documents are properly organized, accessible, and secure.
    • Executive Administrative Support: Provide high-level administrative assistance to executives, including preparing reports, managing confidential documents, and handling special projects.
    • Billing and Invoicing Support: Assist with client billing, invoicing, and payment processing.
    • Travel Coordination: Arrange travel for executives and staff, including booking flights, hotels, and transportation.
    • Compliance and Policy Management: Ensure the firm's compliance with legal regulations and internal policies.
    • Technology and Systems Support: Oversee office technology, including computers, printers, and software.
    • Human Resources Assistance: Assist with recruitment, onboarding, maintaining staff records, tracking PTO, and supporting performance review processes.
    • Budget and Expense Management: Oversee office budgets, manage expenses, and assist with financial planning for office-related purchases and services.

    Requirements

    Qualifications:

    • Proven experience as an Office Manager, Executive Assistant, or similar role in a professional setting, preferably within a law firm.
    • Strong organizational and multitasking skills with the ability to prioritize tasks and manage time effectively.
    • Excellent written and verbal communication skills; able to correspond professionally on behalf of the firm.
    • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
    • Ability to work independently, exercise discretion, and handle confidential information with professionalism.

    Salary

    $60,000 - $80,000 per year

    Benefits

    • Work in a collaborative, professional, and respected law firm.
    • Opportunity to make a significant impact by supporting a team of legal professionals.
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