Meeting Planning Coordinator - Los Angeles, United States - Solugenix Corporation

Description

Overview
Meeting Planning Coordinator – NAD

Los Angeles, CA (Hybrid)

6-month contract

Job ID

Solugenix is assisting a client, a leading financial services company, in their search for a

Meeting Planning Coordinator - NAD . This is a 6-month contract based out of Los Angeles, CA (Hybride).

The Meeting Planning Coordinator manages meeting planning activities, including the Advisor Forum Program, National Sales Meetings, and Advisory Council Meetings.

This includes comprehensive planning and execution of both small- and large-scale meetings and events for the North American Client Group.

Qualifications:
Bachelor's degree is preferred but not required.

Partners with various groups to serve as a meeting coordinator.

Coordinates all meeting-related details including consultation with internal clients, site selection, vendor negotiation and selection, and preparation of correspondence and meeting materials.

Secures meeting space and confirms logistical details.

Manages attendee list and coordinates the invitation process.

Coordinates delivery of meeting materials to meeting locations.

Demonstrates strong production coordination skills including maintaining schedules, tracking deliverables, problem-solving, and escalating issues as appropriate.

Involved in additional department-related projects as needed.

Demonstrates strong customer focus and commitment to providing superior service.

Demonstrates strong written and verbal communication skills; strong grammar and syntax skills; strong presentation skills; strong interpersonal skills.

Demonstrates the ability to effectively communicate with a diverse group of associates, senior business leaders, and/or advisors.

Demonstrates strong detail orientation, process orientation, organizational, and multi-tasking skills; ability to effectively manage an unpredictable workload and meet established deadlines.

Demonstrates the ability to work in a team environment; initiative to work independently and contribute to department goals.

Requires willingness to travel to meeting locations as needed and attend evening and weekend functions.

Demonstrates strong computer skills, especially in Microsoft Word, Excel, and Access; experience in Microsoft Outlook, PowerPoint, and online registration is highly desirable.

Requires a minimum of three years of corporate meeting planning or related hospitality experience, including venue research, site selection, contract negotiation, budget management, food and beverage selection, onsite meeting management, and project management.

Previous experience in the hospitality industry is highly preferred.


Responsibilities:
Maintaining team calendar and supporting the team with complex calendaring/meetings (e.g. external client meetings, speaker prep calls, working group calls, Speaker/Sales calendar holds, etc).

Assistance with reporting and validating data across events from both Cvent and

Pay Range for CA, CO, IL, NJ, NY, WA, and DC: $41.38/hour to $41.38/hour.

Starting rate of pay offered may vary depending on factors including but not limited to, position offered, location, education, training and/or experience.

About the Client:
Our client is an American financial services company. It ranks among the world's oldest and largest investment management organizations. They have offices globally.

About Solugenix

Solugenix is an information technology services company known for its deep experience and knowledge in providing comprehensive technology services, solutions, and talent support for companies around the world.

The company offers a variety of cutting edge and talent support solutions to promote growth and cutting-edge advancement to our esteemed clients and candidates.

We provide these talent support solutions on a contract, contract-to-hire, and direct hire basis.

We also have additional resources from our staffing partners to ensure the right match and expertise for the best result.

For over 50 years, global and local brands have trusted Solugenix as an added resource and partner in taking steps to ensure their immediate and future success.

In addition to generating ground-breaking, industry-defining solutions, Solugenix has been delivering the talent and support needed to make it happen.

We are dedicated to partnering with clients and candidates whose core values also foster a culture of professionalism, teamwork, and integrity.

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