Coordinator - Perioperative Operations - Edmond, United States - OU Health

Description

Position Title:
Coordinator - Perioperative Operations

Department:
Adult Surgery

Job Description:

Job Description

General Description: The Perioperative Operations Coordinator is responsible for the day-to-day department operations functions such as budgeting, reporting, project traffic management, and calendar management.

Essential Responsibilities:

• Project manages departmental initiatives from request to project implementation/deadline.
• Provides tracking and maintains schedule of projects.
• Submits status reports toward project goals.
• Works with team to track and monitor the entire portfolio of projects and reports.
• Maintains data relative to project workflow, tasks, progress, deadlines and resource allocation.
• Generates reports, charts and graphs relative to project needs.
• Escalates issues that have a potential to compromise a timeline or goal completion, when appropriate.
• Plans, develops and directs the data and collection systems for operational functions.
• Assembles data, prepares reports and dashboards to provide analytics support for operational and strategic decisions.
• Processes monthly and yearly data for department.
• Tracks and reports on weekly metrics.
• Creates and works with databases to input information, reconcile data, and analyze resultant information.
• Develops new and modified reports based on business requirements.
• Administrative duties include coordinating meeting invites, agenda, and minutes for leadership meetings.
• Performs various complex administrative functions in support of a managers, directors, and other senior staff members.
• Reviews and proofs documents, records, and forms for accuracy and completeness.
• Assists in strategizing and facilitating various committee structures and functions to best address efficiencies in Perioperative Services.
• Presents information and responds to questions from groups of executive management, directors, customers, and general public.
• Enters data into systems and reports such as Plus, Pillar MOR, Service Line Presentations, etc.
• Manages invoice tracking, approvals, and budget reconciliation.
• Oversees day-to-day operations of the department including specialty item management, supplies, department-driven event planning and executive calendar management.
• Assist in design, development and documentation of processes and tools for the department.
• Prepares and maintains a variety of records, files, and documents including information of a confidential nature and employee files.
• Performs record management protocols in accordance with hospital policy.
• Knows, understands, incorporates, and demonstrates the OUH mission, vision and core values in practices and decisions.
• Maintains flow of information to the appropriate audience through multiple channels and opportunities.

General Responsibilities:

• Performs other duties as assigned.

Minimum Qualifications:

Education: Bachelor's Degree required. Master's in business or health administration preferred.

Experience: 2 or more years of professional work experience in healthcare required. 4 or more years of experience in a healthcare setting preferred.

OR equivalent combination of education and experience.

Licensure/Certifications/Registrations Required: None required.

Knowledge, Skills and Abilities:

• Ability to interface with a diverse range of clinical and administrative professionals.
• Knowledge of office procedures and ability to operate standard office equipment.
• Excellent verbal and written communication skills
• Ability to effectively communicate to all levels of the organization.
• Excellent analytical and problem solving skills.
• Knowledge of applicable hardware and software applications.
• Ability to prioritize projects.
• Ability to multitask in a highly dynamic environment
• Proficient in Microsoft Office with an emphasis in Excel, Word and PowerPoint.
• Displays excellent critical thinking skills, effective facilitation and problem-solving skills.
• Must be able to work independently in a frequently stressful environment.
• Engaged and collaborative workstyle with the ability to learn quickly and perform thorough analysis.
• Ability to promote a positive department and organizational problem resolution, promotes teamwork, cohesiveness, and time management among self and other staff members.

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OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.