Executive Assistant - Pine Brook, United States - The Rockridge Group

The Rockridge Group Pine Brook, United States

3 days ago

Description

Job Description

Job DescriptionTitle:Legal Administrative Assistant
Client X, a growing national boutique Healthcare and Life Sciences Law Firm with over 40 attorneys and offices in Morris County, NJ, and New York City, seeks an experienced Executive Assistant with 5+ years' experience supporting executives. Candidate should have strong organizational skills, a positive attitude and not be afraid to take initiative in order to get things done. This position is based in Pine Brook, NJ which the opportunity to work out of our New York office 1 day per week. Remote work available during the COVID-19 Pandemic. Law firm a plus but not required. Client X offers a competitive salary, health care benefits, and 401k plan (available upon eligibility to participate). This position offers a great opportunity for growth and learning. Our Pine Brook, NJ location offers an onsite gym, meditation room, and modern office space. Our New York City Office is newly renovated, centrally located near public transportation and we offer Convene membership for all New York office employees.
Description:
The Executive Assistant will be responsible for:

Managing the attorney's calendars, coordinating meetings and appointments, factoring in travel time to and from meetings.
Tracking CLE credits earned. Includes scheduling CLE courses and submitting certificates of completion to the state.
Scanning documents and saving to our document management system (NetDocs)
• Time management using CenterBase
Tracking documents for execution.
Answering direct lines in a timely and polite manner
Coordinate travel as necessary
Drafting, proofreading, and revising legal documents and other case material.
Can effectively communicate with staff, attorneys, and clients
Extremely organized, paying close attention to detail
Excellent verbal and written communication skills

Requirements:

5+ years' experience as an Administrative Assistant
Above average proficiency in MS Word and Adobe
Above average proficiency with MAC OS
Proficiency in Excel, PowerPoint
Excellent communicating, proofreading and organization skills
Ability to prioritize assignments and tasks
Strong communication skills

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