Administrative Assistant - Stamford, CT

Only for registered members Stamford, CT , United States

6 hours ago

$38,000 - $65,000 (USD) per year *

* This salary range is an estimation made by beBee

Overview · We are seeking a dynamic and highly organized Administrative Assistant to join our team This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will bring enth ...

Job description

Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will bring enthusiasm, attention to detail, and a proactive attitude to ensure the smooth functioning of our administrative functions. Whether managing schedules, handling correspondence, or assisting with bookkeeping, you'll play a key role in creating a positive and productive work environment.

Duties

Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth
Operate multi-line phone systems, answer inquiries promptly, and transfer calls efficiently using proper phone etiquette
Maintain organized filing systems, including digital files via Google Workspace and Microsoft Office applications
Perform data entry tasks accurately, including updating records in QuickBooks and other accounting software
Support office management activities such as supply ordering, calendar management, and appointment scheduling
Assist with clerical tasks like proofreading documents, preparing correspondence, and managing incoming/outgoing mail
Provide customer support by addressing inquiries via phone or email and ensuring excellent service standards are met
Conduct basic bookkeeping duties including invoicing, expense tracking, and reconciling accounts when needed
Support medical or dental reception duties if applicable, including patient check-in/out and appointment coordination
Handle personal assistant tasks such as calendar management for executives or team members

Skills

Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
Experience with QuickBooks or similar bookkeeping software for financial record-keeping
Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
Demonstrated office management experience combined with clerical expertise in filing, data entry, and proofreading
Exceptional customer service skills paired with professional phone etiquette and strong interpersonal communication
Ability to manage multi-line phone systems efficiently while maintaining a friendly demeanor
Proven time management skills to handle multiple responsibilities simultaneously without compromising quality

Join us to be part of a vibrant team where your organizational talents will make a real difference We value energetic professionals committed to delivering outstanding administrative support while fostering a welcoming environment for clients and colleagues alike.

Job Type: Full-time

Pay: $ $30.00 per hour

Expected hours: 40 per week

Benefits:

401(k)
Health insurance
Paid time off

Work Location: In person

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