Payroll Specialist - Philadelphia - Arrowhead Talent Solutions

    Arrowhead Talent Solutions
    Arrowhead Talent Solutions Philadelphia

    4 hours ago

    $60,000 - $80,000 (USD) per year
    Description
    Position Summary
    The Payroll Specialist will be responsible for executing accurate payroll processing, compliance audits, and process improvement.
    Essential Duties and Responsibilities:
    • Responsible for independently managing multi-state payroll and related activities including computation of wage and overtime payments, calculating and recording payroll deductions, paycheck advances, bonus runs, commissions, fringe benefit reporting, and separation payments.
    • Responsible for all aspects of payroll, with activities that include payroll processing; tax set up and compliance; payroll configuration within HRIS; reporting; and compliance auditing
    • Systems may include but not limited to ADP, PayChex, Paycom, Paylocity, Paycor, and Kronos.
    • Will play a crucial role in system conversions and implementations related to payroll and time and attendance.
    • This role requires sharp attention to detail, a drive for process enhancement, and a dedication to providing exceptional customer service to employees
    • This role serves as an integral extension of the HR team, contributing expertise in tax audit processes, technical proficiency in payroll operations, and a comprehensive understanding of the entire payroll processing lifecycle
    • Coordinate 401(k) contribution/HSA submission processes by inputting accurate data into vendor portals
    • Audit and review benefit deductions. Reconcile against election and enrollment information in carrier sites to ensure that employees have the appropriate deductions being deferred.
    • Demonstrated ability to improve processes and diagnose problems
    • Prepare manual payments when required
    • Ensure compliance with federal, state and local wage and hour laws
    • Review timesheets and time off requests and address any discrepancies
    • Ensure timely and precise submission, conducting thorough verification for compliance
    • Proactively address discrepancies to uphold program integrity
    • Identify areas for improvement in payroll and benefits processes and recommend best practices
    • Collaborate with HR and finance teams to address identified issues and optimize operations, ensuring effective implementation and maintenance of agreed-upon solutions within the organization
    • Ensure that tax setups are compliant and updated with employee changes
    • Complete monthly and quarterly audits (401k, benefits, payroll, etc.)
    • Review paper mail items, update relevant information as needed, and forward to appropriate teams as required
    • Payroll Specialist may periodically be asked to assist with generalist responsibilities (benefits admin, onboarding, offboarding etc..) when coverage is needed to ensure a superior level of client service
    • Other responsibilities, initiatives and
    Qualifications, Skills and Requirements:
    • Working knowledge of payroll processing, taxes, compliance, and auditing
    • Demonstrated ability to improve processes and diagnose problems
    • Experience with Microsoft Office (Word, Excel and PowerPoint)
    • Experience in providing quality customer service required
    Education, Training and Experience:
    • 5-7 years of payroll experience in a dedicated payroll function, with multiple states/jurisdictions
    • Bachelor's degree in human resources or related field preferred

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