Payroll/HRIS Administrator - United States - Secur-Serv

Description

Secur-Serv is a leading managed services provider of IT, print, and hardware services, with a security focus at the core of every service. Secur-Serv provides nationwide, on-site service to businesses of every size, focusing on the financial, manufacturing, transportation, and healthcare industries.
Secur-Serv is headquartered in Omaha, NE, and able to service our customers throughout the continental United States and Canada.
Why Secur-Serv?
Join Secur-Serv because we are committed to professional and personal growth, working with employees to develop a defined career path and helping them achieve their career goals with internal and external training and tuition reimbursement. We empower our employees to innovate and be a part of solutions that improve processes, systems, and transformation. We recognize and provide an environment where each and every employee can make an impact.

• We have a generous benefits package for our full-time employees, which includes a copay medical plan option, HSA medical plans with employer contributions to your HSA Account, dental, vision, company-paid life insurance, and company-paid short- and long-term disability coverage.
• Plan for your future with Secur-Serv's 401K savings plan with a generous company match. You are vested on your first day of eligibility in the plan.
• Participate in our company wide well-being program that also serves to lower your annual health insurance premiums.
• Explore new education and training opportunities with our Tuition Reimbursement Plan which covers up to $5,250, or use our LinkedIn Learning platform to develop your skills and career.

This is a remote, work-from-home position, and all qualified candidates are encouraged to apply in the continental U.S., with the exception of candidates from Colorado, California, Washington, Maryland, New York, Hawaii, Illinois, or New Jersey.
POSITION SUMMARY
The HRIS/Payroll Administrator processes pay and payroll taxes on time, accurately, and in compliance with government regulations. This position works with the vendor and the People Team to configure and maintain the organization's HRIS (Human Resources Information System), data tables, reporting, data sharing with other departments, and collaborating with and supporting others where needed in tangential modules. Provides back-up support in other areas of the People Department when requested.
ESSENTIAL RESPONSIBILITIES

• Processes Payroll
  • Enters and processes accurate biweekly multi-state payroll using HRIS system (currently ADP.)
  • Inputs, sets up, executes, maintains, and reviews payroll processing system to ensure timely and accurate processing of payroll transactions including but not limited to wages, benefits, garnishments, taxes, and other deductions.
  • Ensures accurate and timely processing of payroll updates and special pays, including new hires, terminations, and changes to pay rates, bonuses, commissions, and reimbursements.
  • Prepares and maintains accurate records and reports of payroll transactions.
  • Ensures compliance with federal, stated, and local payroll, wage and hour laws, and best practices.
  • Ensures accumulators, pay and deduction codes, payroll feeds, and all payroll processes are functioning properly.
• Administrate HRIS
  • Customizes, sets up, and manages permissions, access, screens, reports, and similar system operations and settings for HRIS users.
  • Collaborates with others to identify system improvements and enhancements; recommends and implements approved solutions.
  • Ensures data in main employee data, payroll screens, and pay data is accurate.
  • Identifies and recommends updates to payroll accounting software, systems, and procedures.
  • Works with vendor to maintain optimal function of the HRIS. Adjust settings, features, tables, and options as needed for the business.
  • Provides technical support, troubleshooting, training, job aids, and guidance to HRIS users.
  • Programs custom functions and documentation such as automated queries, filters, macros, and reports.
• Sets up tax accounts and files payroll taxes; communicates with tax agencies.
• Shares Data
  • Facilitates audits by collecting and providing records and documentation to auditors.
  • Complies or assists with setting up complex data reports, summaries, and logs for others in the company.
  • Works closely with Finance regarding General Ledger changes for payroll, wire transfers, etc.
• Assists employees with accurate and timely information, and works with teammates to ensure we are using the most accurate and aligned data.
• Serves as liaison between the People Department, information services, HRIS vendor, and other stakeholders for HRIS design and implementation projects.
• Maintains knowledge of trends and developments in HRIS providers, vendors, and technology.
• Performs other duties assigned.

REQUIREMENTS

• Demonstrated experience:
  • At least five years of payroll processing experience, or an equivalent combination of education and experience
  • Minimum of three years of ADP experience
  • Proven success in payroll processing
  • Demonstrated ability to keep information confidential
• Knowledge:
  • Thorough understanding of all areas of information systems with a highly technical understanding of ADP.
  • Extensive knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes.
  • Able to apply, read and interpret employment policies, procedures, regulations, and tax codes to ensure the HRIS meets organizational needs and goals, and recommend updates as needed.
• Demonstrated skills:
  • Proficient with Microsoft Office Outlook and Word. Advanced skills in Microsoft Excel.
  • Able to gather, assimilate, interpret, and convert information to properly enter pay and employee information for payroll purposes
  • Excellent interpersonal and technical support skills
  • Proficiency in managing multiple tasks and prioritizing workload
  • Excellent analytical, attention to detail, and problem-solving skills
  • Excellent organization and planning skills
  • Able to collaborate to develop and follow internal processes
  • Ability to show urgency and flexibility in completing tasks when needed
  • Ability to work both independently and within a team to accomplish objectives in a timely manner
  • Proven ability to effectively communicate in writing and verbally with all employee levels
• Able to work regularly between 8-5 weekdays, a full-time schedule, consistently during payroll processing days, and extra hours when necessary.

PREFERRED SKILLS/EXPERIENCE

• Bachelor's degree in information technology, Human Resources Management, Accounting, Business Administration, or related field
• Experience developing, customizing, and executing continuous improvement strategies
• General knowledge of People policies and procedures

PHYSICAL/MENTAL REQUIREMENTS

• Sit Frequently at a desk
• Frequent fine hand and finger movements (keyboard, writing, mouse movement)
• Continual close visual acuity for reading
• Hearing and speaking for communication within and outside of company.
• May be required to lift/push/pull up to 10 pounds for set up/movement of office equipment,
• Mental Requirements - must be able to consistently:
  • Learn new tasks,
  • Remember Processes,
  • Maintain focus,
  • Complete tasks independently
  • Make timely decisions in the context of a workflow,
  • Ability to communicate effectively,
  • Able to adhere to process protocol in a timely manner

WE ARE AN EQUAL OPPORTUNITY EMPLOYER.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting our People Department.
EEO is the law. To review your rights under Equal Employment Opportunity please