- Assist with processing Purchase Requests (PRs) and associated documentation
- Support Purchase Order (PO) creation and tracking
- Collect, submit, and track invoices for payment processing
- Maintain trackers for PRs, invoices, and approval status
- Organize and file financial and administrative records
- Assist with contract routing and documentation (e.g., consulting and vendor agreements)
- Track contract status and maintain organized contract files
- Support coordination with Legal, Finance, and Procurement teams
- Provide administrative support for internal and external medical events (e.g., advisory boards, medical meetings)
- Assist with scheduling, calendar management, and meeting logistics
- Support preparation and distribution of meeting materials
- Track attendance and maintain event-related documentation
- Assist with routing materials through required approval processes
- Maintain accurate and organized records to support audit readiness
- Follow established SOPs, policies, and compliance requirements
- Serve as an administrative point of contact between Medical Affairs and internal stakeholders (e.g., Finance, Legal, Procurement, Compliance)
- Support routine communications, follow-ups, and status updates
- Bachelor's degree or equivalent experience (life sciences, healthcare, business, or related field preferred)
- 1–3 years of administrative, coordination, or operational experience
- Strong organizational and time-management skills
- High attention to detail and accuracy
- Strong written and verbal communication skills
- Proficiency with Microsoft Office Suite
- Ability to manage multiple tasks in a fast-paced environment
- Experience in healthcare, pharmaceutical, biotech, or clinical settings
- Exposure to financial processing, invoicing, or administrative operations
- Experience supporting cross-functional teams
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Medical Affairs Admin/Project Specialist - Raleigh - Advanced Recruiting Partners
Description
Role Summary
Interested in this role You can find all the relevant information in the description below.This is an administrative contract role responsible for providing essential operational and coordination support within a Medical Affairs function. The position focuses on processing and tracking contracts, purchase requests, purchase orders, and invoices, as well as providing administrative support for internal and external medical events.
This role is well suited for a highly organized professional seeking hands-on experience in healthcare, pharmaceutical, or biotech operations within a Medical Affairs environment.
Key Responsibilities
Administrative & Financial Processing
Contracting Support
Medical Event Administrative Support
Compliance & Documentation
Coordination & Communication
Qualifications
Required xhmxlyz
Preferred
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Medical Affairs Admin/Project Specialist
Only for registered members Raleigh, NC
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Medical Affairs Admin/Project Specialist
Only for registered members Raleigh
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Admin Support Specialist
Only for registered members Raleigh, NC,
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Office Admin/Payroll Specialist
Only for registered members Raleigh, NC
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Office Admin/Payroll Specialist
Only for registered members Raleigh
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Marketing Specialist General Admin
Only for registered members Raleigh
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Part-Time Admin Specialist I
Part time Only for registered members Wake County, NC, United States
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Project Management Specialist
Only for registered members Raleigh, NC
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Project Management Specialist
Full time Only for registered members Raleigh
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Project Resourcing Specialist
Only for registered members Gateway Access Point, Suite North Carolina, Raleigh, United States Of America
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Project Resourcing Specialist
Only for registered members Raleigh, NC
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IT Infrastructure Project Specialist
Only for registered members Raleigh
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Project Billing Specialist
Only for registered members Raleigh
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Implementation Project Specialist
Only for registered members Raleigh
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Project Management Specialist
Full time Only for registered members Raleigh
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Project Management Specialist
Only for registered members Raleigh
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Project Management Specialist
Full time Only for registered members Raleigh
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Part-Time Admin Specialist I
Part time Only for registered members Wake County, NC
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Office Admin/Payroll Specialist
Only for registered members Raleigh, NC
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Project Resource Specialist 208019
Only for registered members Raleigh, NC
