AVC-Business & Procurement Svc - Chicago, United States - City Colleges of Chicago

Description

PRIMARY OBJECTIVE

Reporting to the Vice Chancellor (VC)-Business and Procurement Services, the AssociateVice Chancellor (AVC) – Business and Procurement Services supports the VC in the management of the district's Procurement Services Department operations including oversight of the competitive bid and procurement processes, vendor relationships, and the Minority & Women Owned Business Enterprise Program (M/WBE), in alignment with Sections 805/ /3-27.2 and 805/7-23.1 of the Illinois Public Community College Act.

As second-in-charge of the Procurement Services Department, the AVC – Business and ProcurementServices supports the VC in advising the Chief Financial Officer and the Board of Trustees on CCC's procurement strategies and decisions (bids, RFPs, RFQs) and other business strategies designed to increase and encourages companies, both large and small, to do business with CCC.

ESSENTIAL DUTIES

• Assists in advising and guiding the CFO and the Board of Trustees on all procurement activities brought forth for consideration at monthly Board meetings.
• Routinely presents to the Board of Trustees on procurement initiatives and M/WBE compliance.
• Leads staff in developing and maintaining vendor relationships to improve monitoring of purchasing operations and help safeguard district assets.
• Implements procedures to help ensure transparent disclosure of the underlying legal entities and ownership of vendors seeking business with the district.
• Coordinates the bidding process to include scope preparation, application of appropriate procurement policies in review of bids and the awarding of contracts. Develops and maintains business processes; develops procedures and training manuals.
• Management of the M/WBE program and associated compliance reviews.
• Quarterly and annual reporting to the Board on utilization of the M/WBE program.
• Manages outreach program to certify and include M/WBE firms in CCC contract procurement.
• Participation in the review, recommendation and implementation of new policies, procedures, and technical systems in relation to M/WBE program.
• Ensures new and existing programs maintain compliance with all District policies and procedures.
• Supervises, counsels and evaluates individuals on a variety of work-related issues toward the continual improvement and overall management of performance within the department.
• Oversees development of the departmental budget and monitors expenditures to ensure adherence to budget as required.
• Works with staff at all levels in the development, documentation, implementation and communication of policies and procedures pursuant to departmental responsibilities.
• Provides expertise and assistance to vendors and CCC departmental staff to facilitate understanding and awareness of CCC's procurement policies and procedures.
• Responds to requests and directives of the District and the Board of Trustees in a timely manner.
• Provides project leadership to staff members on strategic projects and initiatives. Assists in establishing and implementing priorities; monitors progress; and evaluates results of departmental activities and projects.
• Maintenance of appropriate compliance records and files.

REPORTING RELATIONSHIPS

Reports To VC-Business & Procurement Services

Direct Supervision Assoc Dir-Procurement Services; Contract Administrators/Buyers

Indirect Supervision VPs of Finance & Operations

District Office Business Managers

QUALIFICATIONS

• Bachelor's degree in Finance, Business Administration, Public Administration, or related field
• Four years of demonstrated experience in the management of the procurement function
• MBA and experience in Higher Education environment is preferred
• Certified Purchasing Manager and/or other related professional certifications preferred
• Working knowledge and experience in the oversight and management of minority and women owned program.
• Ability to prioritize multiple assignments and projects, mobilize efforts toward completion, and deliver with a high degree of quality on a consistent basis.
• Excellent organizational, analytical, decision-making and administrative skills.
• Must be able to work well with employees at all levels of the organization
• Must be able to handle all situations with tact, persuasiveness, and diplomacy.
• Excellent verbal and written communication skills.
• Must be able to effectively represent the department and District at various meetings.
• Functional knowledge of PeopleSoft Finance modules Purchasing, Suppliers, Procurement Contracts and eProcurement (preferred not required)
• Must be self-directed and innovative, able to assess current operations in an effort to improve the future goals of the District.
• Must be able to meet deadlines in a timely manner.
• Proficiency in MS Office (Word, Excel, PowerPoint, etc.).

WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.

We are an equal opportunity and affirmative action employer.

Chicago residency is required for all full-time employees within 6 months of hire.

Thank you for your interest in CCC

TBD
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