BLANK AST 3 - Davis, United States - University of California-Davis

Description

**Job Description**

| Job Title BLANK AST 3 (Purchasing & Operations Support Specialist) Job ID 19369 Location Department Description

The Animal Care Business Office (ACBO) provides administrative and operational support for the Animal Care Program (ACP). Led by the Campus Attending Veterinarian, the ACP provides oversight for the use and care of animals in research and teaching at UC Davis. The ACP is organized into three units: [1] Teaching and Research Animal Care Services (TRACS) is the main animal care unit that provides daily care and oversight of animals used in teaching and research at UC Davis; [2] Campus Veterinary Services (CVS) is responsible for ensuring that adequate and humane veterinary care is provided to the research and teaching animals at UC Davis; and [3] Institutional Animal Care and Use Committee (IACUC) oversees the university's animal care and use program and is responsible for reviewing all animal use protocols and amendments, ensuring compliance with federal and state regulations, inspecting animal facilities and laboratories, and overseeing training and educational programs.

**Job Summary**

Under supervision of the Animal Care Business Office Manager, responsible for the mission critical function of complex purchasing and accounting/billing of 98% of the laboratory animals purchased UC Davis wide for research and teaching under strict deadlines and in compliance with federal regulations. Provide operational support for the Animal Care Program inclusive of the coordination & processing of animal transfers, imports and exports (includes UCD, UCD Health, and non-UC customers), coordination of facility maintenance requests and management of keys/access.

Serve as the primary resource to the customers & visitors of the Animal Care business office. Provide business & administrative support of the three Animal Care Program units: Teaching and Research Animal Care Services (TRACS), Campus Veterinary Services (CVS), and the Institutional Animal Care and Use Committee (IACUC), as needed.

**POSITION INFORMATION**

**Salary Range**

$ $34.31

**No. of Positions**

1

**Appointment Type**

Career

**Percentage of Time**

Fulltime, 100%

**Shift Hours**

Monday- Friday

**Location**

UC Davis

**Union Representation**

Yes

**Benefits Eligible**

Yes

**Apply by Date**

06/18/2021

**PHYSICAL DEMANDS**

-Sit/stand at a computer using a keyboard for extended periods of time.

-Lift and maneuver paper materials with the use of hand cart/dolly weighing up to 25 lbs.

**WORK ENVIRONMENT**

-This position is an essential position and may be required to be on campus up to 100% of the position's work schedule during times of reduced or suspended operations.

-Fast paced environment with office noise, frequent interruptions & competing priorities.

-Work occasional varied lunch hours.

-Work occasional overtime.

-Restricted vacation during peak periods.

-A valid CA driver's license, or ability to obtain one, for travel to UCD offices located on & off the main Davis campus.

-Must be sensitive to humane animal welfare standards; must be sensitive to confidentiality.

-UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

**QUALIFICATIONS**

**Required** :

-Experience performing purchasing, accounts payable and other accounting processes.

-Experience using automated accounting systems to process a variety of financial transactions.

-Experience performing data entry functions with a high degree of accuracy for variable data types.

-Computer skills using Microsoft Office (outlook, excel, word)

-Interpersonal communication/customer service skills to interact/communicate with a diverse group of individuals (faculty, staff, students, professional researchers, vendors, campus visitors).

-Skills to interpret and apply University and departmental policy and procedure.

**Preferred**:

-Organizational and time management skills to independently organize work effectively to achieve timely progress on multiple simultaneous projects, distribute effort appropriately among projects, meet strict deadlines and maintain a high level of productivity & effectiveness under a heavy, varied workload.

-Analytical, problem solving and decision making skills to identify and define problems, and recommend and implement solutions.

-Experience using UC Davis automated systems: Kuali, FIS Decision Support, AggieBuy, AggieTravel and Pre-Purchasing.

-Knowledge of university forms, policies and procedures in the areas of general accounting, self-supporting units, accounts receivable, purchasing, and invoicing.

-Familiarity with campus-wide offices, administrative contacts, campus structure and resources.

**SPECIAL REQUIREMENTS**

**Background Check**

*This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.*