Administrative/Legal Position - Hennepin County, MN, United States - Mortenson

    Mortenson
    Mortenson Hennepin County, MN, United States

    2 weeks ago

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    Description

    ABOUT MORTENSON As a Top 25 builder, developer, and EPC, our expertise spans markets like sports, renewable energy, data centers, healthcare, and more.

    We are builders at heart, working to ensure the built environment has a lasting positive impact.
    Let's Redefine Possible

    SUMMARY
    Mortenson's Risk Management Team is looking for an Administrative Assistant. This position is responsible for providing quality, professional, and timely administrative support to the Risk Management Group.

    RESPONSIBILITIES
    Perform regular administrative tasks and overall office organization
    Greet visitors and customers
    Coordinate and set up meetings and manage calendars
    Set up, organize and manage filing systems
    Manage document preparation, record keeping and filing
    Proofread and perform quality inspections of communications and documents
    Prepare billing and invoices as needed
    Coordinate training and new team member onboarding
    Manage the issuance of insurance certificates
    Oversee shipping and receiving of USPS / UPS and other packages
    Assist Risk Management team members with miscellaneous duties
    Effectively work and build relationships with those of diverse backgrounds and organizational levels
    All other duties as assigned

    QUALIFICATIONS
    Minimum three years of administrative support experience
    Construction-related business experience preferred
    Experience with billing, invoicing and timekeeping preferred
    Strong detail orientation and capability to proofread effectively
    Excellent organizational and multi-tasking skills, with the ability to be flexible as needed
    Proficient skills in Microsoft Word, Excel, Outlook, PowerPoint, as well as Salesforce CRM
    Active listening skills and effective communication including an openness to diverse input and feedback
    Proven positive and professional attitude and strong customer service skills
    Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer.
    Visa sponsorship is not offered for this position.
    Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.
    #LI-BS1