Asset & Wealth Management - Wealth Leadership - Administrative Assistant - New York, United States - Spectraforce Technologies

Description

• Provides administrative support in a complex team environment to a senior group or executive.
• Coordinates complex, senior-level internal/ external meetings and conference calls.
• Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
• Supports internal and external managers or clients.
• Organizes and ships literature to clients.
• Responds and follows up on client requests.
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
• Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
• Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
• Maintains understanding of firm policies and handles certain issues independently.
• Manages monthly invoices and arranges for payment.
• On-boards new hires, processes new employees, transfers, termination, etc.
• Responsible for participation in general administrative duties (copying filing, faxing, archiving), ad-hoc projects, committees and or group events.
• Orders supplies and keeps inventory well-stocked.

• Requires excellent interpersonal and communication skills.
• High attention to detail.
• Ability to maintain high standards despite pressing deadlines.
• Ability to solve problems quickly and efficiently.
• Strong knowledge of general business, corporate and government cultures.
• Ability to handle highly sensitive, confidential and non-routine information.
• Self-starter with excellent anticipation skills; problem solving; follow up.
• Demonstrated dependability and sense of urgency about getting results.
• Demonstrates high degree of integrity and confidentiality.
• Strong organizational skills.
• Comfortable working with people at all organizational levels.
• Comfortable working in a sometimes hectic, high pressure environment.
• Ability to display a consistent, professional degree of communication
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
• Must be able to prioritize a variety of time-sensitive tasks.
• Must have excellent judgment; independent thinker and resourceful.
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
• Team player with a positive attitude.
• Highest degree of integrity, professionalism, diplomacy and discretion required.
• Prefer 3+ years of experience