administrative aide ecmc - Buffalo, United States - Erie County Medical Center

Description

DISTINGUISHING FEATURES OF THE CLASS:

The work involves providing clerical and administrative support for an assigned department at the Erie County Medical Center Corporation. The incumbent performs clerical, recordkeeping and receptionist duties. Work is performed under the direct supervision of a higher level administrative employee. Supervision is not a function of this position. Does related work as required.

TYPICAL WORK ACTIVITIES:

Provides administrative and clerical support in the operation of assigned department;

Types routine forms, letters, reports and correspondence;

Maintains various records and data including but not limited to job postings, payroll, requisitions contracts and regulatory documentation;

Acts as liaison between assigned department and other departments of the hospital, vendors, visitors and patients;

Places orders for repairs and maintenance;

Compiles statistics of departmental activities;

Prepares and develops reports;

Distributes communications to department employees;

Orders office supplies.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of clerical and administrative support principles, practices and terminology in a general office setting; good knowledge of recordkeeping procedures; good knowledge of payroll procedures; ability to prepare written reports; ability to maintain records and files; ability to understand and follow verbal and written instructions; ability to establish and maintain effective working relationships with a diverse constituency; ability to communicate effectively, both orally and in writing; ability to utilize a variety of electronic software applications, including Microsoft Office applications; clerical aptitude; sound professional judgment; capable of performing the essential functions of the position with or without reasonable accommodation.

MINIMUM QUALIFICATIONS:

1. Possession of a Bachelor's Degree; or:
2. Possession of an Associate's Degree and two (2) years of administrative support or general office support experience; or:
3. Graduation from high school or possession of a high school equivalency diploma and four (4) years of administrative support or general office support experience; or:
4. An equivalent combination of training and experience as defined by the limits of (A), (B) and (C).

NOTE: Your degree must have been awarded by a college or university accredited by a regional, national or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the Untied States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at You must pay the required evaluation fee.

NOTE 2: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

@Approved by Erie County