No more applications are being accepted for this job
- Standard office practices and procedures, including filing and the operation of standard office equipment.
- Customer service practices and telephone and email etiquette.
- Practices and techniques of sound business communications; correct English usage, including spelling, grammar, and punctuation.
- Basic math calculations.
- Recordkeeping techniques.
- Perform mathematical calculations.
- Operate a computer, assigned office equipment and applicable software.
- Learn, interpret, and apply Madera County and other applicable personnel procedures, policies, and regulations.
- Organize, maintain, and update office database and records system.
- Schedule and coordinate projects; set priorities; adapt to changing priorities.
- Respond to requests and inquiries from the general public.
- Work confidentially with discretion.
- Deal tactfully and courteously with the public and other County staff.
- Communicate effectively, both orally and in writing.
- Maintain current knowledge of applicable laws, codes, rules, and regulations.
- Establish and maintain cooperative and effective working relationships with others.
- 13 paid holidays per year;
- 1 sick leave day per month (unlimited accrual);
- 2 weeks paid vacation after 1 year, vacation accrual increasing thereafter with years of service (45 days maximum accrual);
- Membership in the California Public Employees' Retirement System (CalPERS), with an enhanced 2.7% @ 55 retirement benefit formula (based on the highest 12 months with the employee paying 8% toward the retirement cost) for those individuals with current or prior qualifying public sector service that establishes eligibility as a "classic member" pursuant to the provisions of California's 2013 Pension Reform Act (Act) and CalPERS Regulations. Individuals with no current or prior qualifying public sector service, and who are defined as new members or new employees under the Act, will be eligible for the 2% @ 62 retirement benefit formula (based on the highest 36-months with the employee paying 7.75% toward the retirement cost);
- County participates in the Public Employees' Retirement System Health Benefit Program and for certain selected health plans, the County pays 95% of health insurance premium for employee and 50% for either two-party or dependent coverage;
- Additional salary increases after 10, 15, and 20 years of service.
- Yes
- No
- Yes, I understand.
Human Resources Assistant - Madera, United States - Madera County, CA
Description
Salary : $34, $42,468.04 AnnuallyLocation : Madera, CA
Job Type: Full-Time (40+ Hours/Week)
Department: Human Resources
Division: Human Resources Administration
Opening Date: 04/18/2024
Closing Date: 5/2/2024 5:00 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: UNREP
* Classification Review **
This position is currently undergoing review as part of a class study and therefore both the title and the pay range assigned may be subject to change upon completion of the study.
Under supervision, performs a variety of routine to difficult administrative support to the Human Resources department requiring human resources-specific knowledge; provides information and assistance to County employees and the public regarding personnel matters/policies; and performs related duties as assigned.
SUPERVISION EXERCISEDExercises no supervision.
Examples of Duties
Performs primary department receptionist duties for telephone and walk-up inquiries regarding employment opportunities, benefits and procedural information; receives, sorts and distributes office mail; prepares office correspondence; serves as the primary clerical support for the Human Resources department; obtains from applicants proper documentation and clearance related to screening for employment such as hiring eligibility forms and pre-employment examination; performs a wide variety of clerical work, including typing, proofreading, filing, checking and recording information on records from rough drafts, notes or general instructions; files materials, prepares mailings and duplicates materials; retains and purges documents in accordance with record retention policies and regulations; ?assists department staff in the employee recruitment processes; distributes and posts job announcements on multiple platforms; generates, prints and assembles competency, performance and oral examination materials; assists in scheduling employee training, orientation, and recognition programs; schedules and cancels appointments; sets up, maintains and posts department and staff calendars and room reservation calendars; schedules meetings and appointments following instructions and procedures; makes event arrangements including contacting vendors and participants; may attend and take notes at routine meetings and types and distributes meeting notes; establishes and maintains employee personnel files and other personnel records in electronic or paper form; scans personnel documents and manages files; coordinates employee access to personnel records; maintains a variety of standard office and specialized personnel records and recruitment files; creates and maintains spreadsheets and databases to track projects and activities; extracts data and reports from multiple data sources and reconciles data entries and reports; compiles information/data from a variety of sources to assist staff in the preparation of classifications, salary and benefits studies/surveys; prepares and processes a variety of forms; prepares and submits facility requests to reserve locations for meetings, testing and special events; using standard office software, composes and/or types memoranda, correspondence, reports, agreements, materials, presentations, spreadsheets, forms and other documents; coordinates mass mailings; prepares and sends email blasts; answers questions from County employees and the public regarding personnel policies, procedures, programs and services.
OTHER JOB RELATED DUTIESProctors examinations by checking candidate identification, distributing exam material, instructing and monitoring job candidates to ensure testing security and instructions are being followed, collecting and accounting for test documents and materials used in the examination; performs related duties and responsibilities as assigned.
Employment Standards / Minimum Qualifications
Knowledge of:
Experience:
One (1) year of responsible clerical support experience, preferably in a human resources office.
Training:Graduation from high school or GED equivalent.
Special Requirements:
Essential duties require the following physical skills and work environment:
Ability to work in a standard office environment.
Application Process
The application review process will include screening to ensure applications are complete and meet all minimum qualifications. In addition to the application, the applicant is required to complete the Supplemental Questions to further evaluate their education, training and experience relative to the required knowledge, skills and abilities for the position. Applicants must submit answers that are as complete as possible.
Only qualified applicants who pass the minimum qualifications review, will be invited to the examination process which may be administered by a written examination, oral interview, or any combination of qualifications appraisal determined by the Department of Human Resources to be appropriate. The Department of Human Resources will make reasonable accommodation in the examination process for disabled applicants. If you have an accommodation request, please indicate such on your application.
Depending upon the number of applicants meeting the minimum qualifications, applicants may be scheduled for the assessment listed below. Passing score is 70% out of 100%.
THE WRITTEN ASSESSMENT (100%) IS TENTATIVELY SCHEDULED FOR THURSDAY, MAY 16, 2024
To move forward in the application process, you must complete an online application through our website All job postings are also included via the TDD phone at and the 24-hour job line at Please attach a copy of your unofficial transcripts (indicating when degree was awarded) to your application or your application may be considered incomplete. Resumes may be uploaded but cannot be used in place of a completed application.
For an open recruitment, applicants claiming veteran's preference must submit a copy of their DD-214 form along with the application. Candidates who attain ranking on an eligible list and are involuntarily called to active duty may be considered for eligibility reinstatement upon their return.
PLACEMENT ON THE ELIGIBLE LIST:The Civil Service Commission may limit the number of qualified applicants eligible to participate in the examination process. If two or more candidates have the same total final score on an examination, they shall be ranked in order of their scores in that portion of the examination which has the greatest weight. The names of two or more eligibles having final ratings which are identical shall be grouped on the eligible list as tie names with equal rank for certification and appointment purposes
Candidates who are successful in all phases of the examination process will be placed on an eligible list, in rank order based on a calculation of their total score from the examination process. The eligible list established by this recruitment will be active for a minimum of six (6) months or one (1) year, unless otherwise determined by the Director pursuant to section 6-4 (b) and may be extended for up to an additional year by the Commission.
PRE-EMPLOYMENT MEDICAL REQUIREMENTS:As a condition of employment with the County of Madera, a candidate must submit to a Tuberculosis (TB) screening, and related follow up testing as necessary. Designated classifications* are also subject to a medical examination, which includes a review of medical history. TB screenings and medical exams are administered by the Madera County Public Health Department and/or health care professional designated by the County.
Designated classifications required to submit to an employment medical examination generally include those that are physical in nature or as may be required by law. If you have any questions about the pre-employment requirements, please contact the Department of Human Resources at or .
ELIGIBILITY FOR EMPLOYMENT:You will be required to submit verification of your identity and citizenship or legal right to work in the United States at the time of and as a condition of an offer of employment.
As a condition of employment, all prospective employees shall be required to be fingerprinted (Live Scan) and/or undergo a background investigation.
EQUAL EMPLOYMENT OPPORTUNITYMadera County does not discriminate on the basis of race, color, religion, sex, gender, gender identity, gender expression, transgender status, national origin, age, disability (physical or mental), medical condition, pregnancy, genetic information, ancestry, marital status, sexual orientation, veteran or military status, political affiliation, or any other basis protected by Federal or State law.
Benefits of employment with the County of Madera include:
Do you possess one (1) year of responsible clerical support experience, preferably in a human resources office?
I understand that I must indicate the specific time period and distinct job title in the applications work experience section. I understand that I am required to describe, in detail, my qualifying experience on my application.