hr spec - Montgomery, United States - Army National Guard Units

Description

Summary THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.

This National Guard position is for a HR SPEC (INFORMATION SYSTEMS) (T5), Position Description Number T and is part of the AL HRO Staffing ARMY, National Guard.

ORGANIZATION:
HRO, MONTGOMERY,


AL SELECTING OFFICIAL:
LTC A. Richardson Responsibilities 1. Performs actions to initiate system on-line and off-line operations and ascertain and document systems status.

Provides technical assistance and guidance to staff and line managers, supervisor, the Human Resources Officer, functional chiefs, specialist staff, and clerical staff in the operation, maintenance and capabilities of human resource information system.

Assists the senior specialist in directing and monitoring operations and maintenance of local personnel system.

Performs database quality assurance to include analyzing quality control queries, rejects, DCPDS/DCPS data reconciliation's and rejects from reports and daily products to determine trends, identify problem areas, and recommend modification, addition or deletion of products.

Establishes schedules to meet DCPDS requirements.

Responsible for daily pick up and distribution and analysis of print products and ensure they conform to requirements and meet quality standards.

Submits requests for changes to system tables to appropriate headquarters staff and verifies the validity of the changes requested. Documents and reports system problems. In accordance with writing guidance, verifies that system enhancements and system patches are working properly. (30%) 2.

Provides initial training to newly assigned HRO functional staff to familiarize them with operating remote terminals, coding and inputting transactions, and maintaining system security.

Provides training to HRO staff on routine data retrieval from the Customer Support Unit (CSU) and the Regional Support Center (RSC) databases.

Assists or leads periodic formal training designed to inform users of current and future changes.

Plans, conducts and evaluates training of state personnel, to include training related to information management routines using modifications and procedures, and operations of computer terminals.

Monitors progress until competence is developed within HRO functional areas. Develops operating instructions for use of HRO staff. (30%) 3.

Uses data system skills and human resources management and administrative knowledge to assist senior specialist in all aspects of analyzing and managing the automated personnel system.

Provides advice on the use of data for compiling personnel and statistical reports and preparing personnel action documents.

Applies a practical knowledge of human resources management rules, regulations, policies, and procedures that have impact on or are related to DCPDS.

Schedules system activity to ensure HRO functional staff has time to input transactions and ensures all system operational processes are accomplished.

Researches and analyzes problem; and monitors action requested to ensure that problems encountered are fixed. Reviews data flow action to ensure that interfacing systems are updated or initiates process to re-flow the data. Ensures system changes are implemented within given time constraints. Arranges for and assists in upload of patches, messages, and system advisory notices to ensure proper system operation.

Identifies system operational problems and works with local mainframe system service office, headquarters or design activity to effect timely resolution.

Performs uploading/downloading of files. Assists in the determinations of equipment needs, discrepancies, relocation, etc. Ensures that unauthorized persons do not have access to the system. (20%) 4.

Ensures the integrity and upgrade of system hardware and communications required for continued operations through coordination and cooperation with responsible office, including local area network (LAN) operations.

Assists with security management to include performance of access control management, accountability verification and validation of resources, system backup and recovery, virus detection and elimination.

Serves as the backup focal point for monitoring and controlling DCPDS/DCPS data access for the HRO.

Performs user account management services by identifying users to be added/deleted/modified, grouped by assignments and system privileges to insure confidentiality.

(20%) Performs other duties as assigned.

Requirements Conditions of Employment Qualifications EXPERIENCE REQUIREMENTS:

Each applicant must fully substantiate (in his/her own words) that he/she meets the requirements of the Specialized Experience listed below: Otherwise, the applicant will be considered unqualified for this position.

DO NOT COPY THE VACANCY ANNOUNCEMENT OR THE POSITION DESCRIPTION. DOING SO MAY RESULT IN DISQUALIFICATION FOR THE POSITION.


GENERAL EXPERIENCE:
Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position with experience using computer and automation systems


SPECIALIZED EXPERIENCE:

Parenthetical titles may be used with the basic title of the position to further identify the duties and responsibilities performed and the special knowledge and skills needed.

For all positions, 1-year specialized experience must be equivalent to at least the next lower grade. Specialized experience is experience that prepared the applicant to perform the duties of the position. The applicant's educational-degree study program or military or civilian academic courses may substitute for some specialized experience.

An applicant must demonstrate the specialized experience competencies (skills, knowledge, abilities and behaviors) to qualify for a position identified by its position grade and career level.

Specialized experience factors encompass human resources program's business competencies, familiarity with the subject matter or processes used in human resources programs associated with DoD, U.S.

Army, or U.S. Air Force.

Education Substitution of Education for Specialized Experience:

Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B.

or J.D., if related Additional Information If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ).