Program Assistant Administrative Services, Office of General Accounting - Kean Union

External Applicant Instructions · Please upload your resume/CV for automatic population of information to your Kean application. · Your contact information, work experience and education will be automatically filled in. Please review all fields – you will need to verify that the ...

Job description

External Applicant Instructions

• Please upload your resume/CV for automatic population of information to your Kean application.

• Your contact information, work experience and education will be automatically filled in. Please review all fields – you will need to verify that the data is accurate.

• In the "My Experience" section, you will find a resume/CV upload option where you can submit your cover letter and any other supporting documents you may wish to submit.

Office of General Accounting

Program Assistant Administrative Services

Under general supervision of the Associate Director or other supervisory officer in the General Accounting/Accounts Payable area at Kean University, the Program Assistant Administrative Services is responsible for performing basic professional functions to support accounts payable processing and General Accounting office operations, including overseeing the payment and maintenance of a large volume of purchase and blanket orders from various departments using established policies, procedures, precedents, and guidelines; and does related work as required. This position requires a flexible schedule including evening and weekend hours. Some travel may also be required.

Qualifications: Graduation from an accredited college with a Bachelor's degree is required, preferably in Business, Finance and/or Accounting. Applicants who do not possess the required education may substitute position-related experience on a year-for-year basis. Applicants who possess an Associate's degree may substitute two (2) years of position-related experience for the remaining two (2) years of education. The ideal candidate will have one year of experience working in accounts payable, preferably at a higher education institution utilizing Ellucian Colleague or the Datatel financial module. Excellent customer service skills and oral and written communication skills are essential.

The selected candidate will be required to pass a four (4) month Working Test Period.

Candidacy review begins immediately and continues until appointment is made.  Please submit your cover letter, resume/CV and contact information for three professional references. Official transcripts are required prior to the starting date of employment.

In compliance with New Jersey's Pay Transparency Law, the negotiated annual salary range for this position is: $51,479.83 to $58, Steps 1-4). Salaries for internal applicants will be based on union negotiated calculations. This position may also be eligible for a comprehensive benefits package, including health and dental insurance, a retirement plan and benefits for work life balance. For a full overview of our benefits offerings, please refer to our Kean University Benefits website.

SAME Program Applicants: If you are applying under the NJ State as a Model Employer "SAME" Program, your supporting documents (Schedule A or B letter), must be submitted along with your application materials by the closing date indicated above. For more information on the NJ SAME Program visit their website at: , email: CSC- or call the Civil Service Commission at , option 3. You may also contact Kean's Recruiting Team at

Attention current Kean University employees (including part-time Student Assistants, Graduate Assistants, Academic Specialists and Adjuncts): Please apply via the internal career site to ensure consideration as an internal candidate. To apply internally, please log into your Workday account and select the Career icon on your homepage to view available positions.

Additional Information

Employment at Kean requires working at any of our New Jersey campus locations or affiliated work sites, which may include, but not be limited to: the main campus in Union; Kean Ocean in Toms River; Kean Skylands in Jefferson Township; Kean Jersey City; Kean at Brookdale in Middletown Township; Manahawkin; Princeton; and Trenton.  Location assignments will be based on operational and university needs. Faculty may also be assigned to teach online classes for Kean Global.

Kean University complies with the New Jersey First Act (Senate Bill No. 1730, P.L. 2011, Chapter 70). Any individual newly hired by Kean University will be required to abide by this law and establish a principal residence in New Jersey. New employees will have a full 365 days to establish such residence, from the effective date of hire.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position, please refer to Section III.A. of our Reasonable Accommodations Policy & Procedures.  

Kean University participates in E-Verify. For further information about the E-Verify program, please click here: E-Verify.

Mission Statement

Kean University, New Jersey's first Urban Research University, creates a world-class, innovative and inclusive society through equity and excellence in teaching, learning, global research, and impactful public engagement.

EEO/AA Statement

Kean University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer