Dealership Accounting Biller - Smyrna, GA

Kia Store Biller – Accounting Department · Location: Kia Dealership · Reports To: Controller / Office Manager · Join a fast-paced, high-performing dealership where your accuracy and organization directly impact cash flow, profitability, and a smooth month-end close. · We are seek ...

Job description

Kia Store Biller – Accounting Department

Location: Kia Dealership

Reports To: Controller / Office Manager

Join a fast-paced, high-performing dealership where your accuracy and organization directly impact cash flow, profitability, and a smooth month-end close.

We are seeking a motivated, detail-driven Store Biller who understands the full lifecycle of a vehicle deal and takes pride in getting it right the first time. If you enjoy owning your work, staying ahead of deadlines, and being a key partner to sales, F&I, and management, this role is for you.

Position Overview

The Kia Store Biller is responsible for the complete, accurate, and timely billing of all retail, lease, and wholesale vehicle deals. This position ensures compliance with federal, state, and manufacturer requirements, maintains clean accounting schedules, supports daily funding and cash flow, and plays a critical role in preparing the store for a smooth and predictable month-end close with Kia.

This role is ideal for someone who thrives in a structured environment, enjoys problem-solving, and understands how dealership accounting impacts the entire operation.

Key Responsibilities

Deal Processing & Compliance

• Review all deal jackets for accuracy, completeness, and compliance
• Verify all required customer and dealership signatures
• Ensure required compliance checks are completed, including Office of Foreign Assets Control (OFAC) and Red Flags
• Confirm title documents and Buyer's Guides are accurate and complete
• Verify the bill of sale matches the contract and amount financed
• Ensure all product contracts (VSC, GAP, maintenance, etc.) are printed and included
• Follow up with F&I and Sales on missing or incorrect documentation
• Review scrubber findings and resolve discrepancies

Billing & Posting

• Bill all deals in DealerBuilt using established templates
• Identify and escalate template or posting issues (itemized deduction codes, fee mappings, etc.)
• Post deals to recognize revenue and finalize each sale
• Verify front-end and back-end gross using internal dashboards

Funding Workflow

• Post daily bank funding to maintain accurate cash flow
• Match funding to the correct deals
• Move funded deals to the title clerk for processing
• Flag partial fundings or discrepancies for immediate follow-up

Incentives & Factory Programs

• Review rebate schedules weekly
• Submit and track incentives through Kia programs
• Post factory statements (holdback, floorplan assistance, KRS) after month-end cleanup

Warranty & Product Administration

• Submit and pay product contracts weekly
• Process customer and lender cancellations
• Post chargebacks and refunds
• Maintain warranty receivable schedules

Schedule Maintenance

Maintain and reconcile:

• New inventory schedule
• Used inventory schedule
• We-Owe schedule
• Finance reserve schedule
• CPO schedule
• Deferred KRS
• Deferred floorplan assistance

Finance Reserve

• Post finance reserve statements as received
• Reconcile the reserve schedule and follow up on missing items

DealerCards Monthly Comparison (by the 15th)

• Perform a simple comparison between the sold-deal log and the customer list from DealerCards
• Confirm counts and variances are reasonable
• Report discrepancies to the Controller or Office Manager

Month-End Responsibilities

• Bill all deals by the first business day of the new month
• Complete any remaining billing by noon on the second business day
• Update the salesperson commission spreadsheet and submit for Sales Manager approval
• Perform final cleanup of inventory, deferred, and We-Owe schedules
• Post factory statements after cleanup
• Support month-end accuracy and readiness

Check Issuing

• Issue refund, referral, and miscellaneous checks as needed

Qualifications

• 1–2 years of dealership accounting or billing experience preferred
• Strong understanding of dealership deal flow and documentation
• Exceptional attention to detail and follow-through
• Ability to manage a high volume of transactions with accuracy and consistency
• Proficiency with Excel and dealership management systems (DealerBuilt experience is a plus)
• Clear, professional communication and strong internal customer service skills

• Ability to work independently, prioritize tasks, and meet strict deadlines

• Why You'll Succeed in This Role

This position is best suited for someone who:

• Takes ownership of their work and follows issues through to resolution
• Understands how clean billing and schedules protect gross and cash flow
• Enjoys being the behind-the-scenes partner that keeps the dealership running smoothly
• Is motivated by accuracy, structure, and continuous improvement

Why This Role Matters

The Store Biller is a critical part of the dealership's financial engine. Accurate billing, clean schedules, and timely funding directly impact cash flow, financial reporting, and the dealership's ability to close each month smoothly and confidently. Your work protects the integrity of the store and supports every department's success.