- Accepts new filings and/or documents related to existing cases. Reviews contents and determines if documents require immediate attention of judicial officer.
- Collects fees and issues receipts.
- Sets up case in electronic and/or manual recording system.
- Creates new or updates existing file folders.
- Issues court process; updates, maintains and records a variety of statistical and/or financial files and records.
- Responds to inquiries at the counter, by mail and/or by phone; provides legal information without providing legal advice within the scope of designated authority.
- Determines if request/need is a priority; as required, contacts judicial officer; advises of situation; performs follow-up work as instructed.
- Balances cash drawer; reconciles receipts and disbursements; prepares daily deposit slip. As authorized, prepares, checks, validates and balances monthly and other financial reports, files and records.
- Processes mail and provides to appropriate parties. Prepares and distributes a variety of court documents sends out minute entries, forms, correspondence and other items.
- Pulls cases for court as required or assigned; reviews file; determines completeness of file folder; updates and prepares file for courtroom activities. Assists judicial officer in a variety of tasks as assigned.
- Performs data entry; updates electronic and/or manual recording systems; updates records of documents filed, action taken and related courtroom activities. Updates paper file with latest in-court files as required. Returns court file to storage area.
- As assigned, works within the courtroom; sets up court for operations; replenishes supplies, forms and related materials; checks operation of recording machine; loads fresh tapes.
- Calls cases, witnesses and/or performs other duties as assigned by the judicial officer; operates recording equipment; updates and maintains recording logs; assists witnesses, jurors and others as instructed by the judicial officer.
- Provides subsequent court dates; issues court process, notices and other court documents; updates electronic and/or manual recording systems.
- Performs other functions as assigned.
- Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures.
- A high school diploma/GED.
- AND one (1) year of relevant, progressively responsible secretarial, legal secretarial, clerical, customer service or closely related work.
- OR any equivalent combination of experience and/or education from
- Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position.
- Provide acceptable driving history at no cost to the County.
- May be required an affidavit and/or demonstrate proficiency to type 50 words per minute (wpm).
- Must complete annual training as required by the Committee on Judicial Education and Training (COJET).
- Applicable city, county, Arizona Supreme Court, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives.
- Mohave County and specific court-related policies and procedures.
- Principles of bookkeeping and/or accounting.
- Principles of file and records management.
- Court processes, procedures and legal terminology.
- Trends and practices in office, court and business operations.
- Reading, understanding, interpreting and applying relevant city, county, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives.
- Assessing, evaluating, prioritizing and handling multiple tasks, projects and demands.
- Working within deadlines to complete projects and assignments.
- Assessing, analyzing, identifying and recommending solutions to problems.
- Establishing and maintaining effective working relations with co-workers, other County employees, representatives of other governmental agencies, the bar association, victims, witnesses, litigants, jurors, news media, general public and others having business with the courts of Mohave County.
- Operating a personal computer utilizing a variety of commonly used and specialized software applications.
- Comply with Mohave County Personnel Policies and Procedures, and Department Regulation.
- Perform the essential functions of the job specifications with or without a reasonable accommodation.
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Justice Court Services Assistant - Kingman, United States - Mohave County, AZ
Description
Mohave County Justice Court is currently recruiting for a Justice Court Services Assistant in the Kingman, AZ location.
Under general supervision, undertakes and performs a variety of tasks associated with work at the front counter, within the courtroom and/or court office in support of the operations of a Justice Court in Mohave County.
REPORTS TO
A higher level of authority. The incumbent has the responsibility for the completion of assigned tasks accurately and in a timely manner. Work is reviewed through observation and evaluation of work performance and tasks completed by the incumbent.
SUPERVISION EXERCISED
None.
The following EXAMPLES OF DUTIES are NOT intended as a comprehensive list of job functions/duties performed by individuals assigned to this classification.
SECONDARY JOB FUNCTIONS
SPECIAL JOB REQUIREMENT
Ability to:
