Contract Administrator - San Antonio - Satterfield & Pontikes

    Satterfield & Pontikes
    Satterfield & Pontikes San Antonio

    2 weeks ago

    Description
    Due to growth, Satterfield & Pontikes is adding a Contract Administrator to the team You will be responsible for the efficient set-up, processing, compliance, and communication for subcontracts, insurance, and bonding. This position works closely with Operations teams to ensure efficient processing, documentation, and operational excellence.
    For more information, please contact Salma at
    ESSENTIAL JOB FUNCTIONS:
    • Responsible for preparing and sending out all project subcontract agreements and CPOs
    • Ensure all subcontractors have submitted and been approved in the Risk Management Program before sending contracts
    • If a subcontractor or vendor is not approved in the Risk Management Program, responsible for ensuring subcontractor or vendor is either bonded with the S&P-approved bond commitment letter and bond forms, or waived by the required officers of the company
    • Ensure subcontractors are set up correctly on the F-drive and all files about each project are scanned and saved appropriately for compliance purposes
    • Lead communication with Project Executives, Project Managers, and Field Admins regarding subcontract agreements, insurance, bonds, and all contract-related issues
    • Responsible for validating every P&P Bond with the surety before executing and interfacing a returned contract agreement
    • In charge of ensuring each sub/vendor has the required insurance certificate per project
    • Monitor to ensure the subcontractor/vendor does not make any modifications to the company agreement; if a modification is made, it is elevated to the Risk department for review
    • Manage all subcontracts/CPOs' timely return and execution
    • Responsible for keeping Viewpoint contract status log updated, saving insurance, bonds, and executed contracts in Viewpoint and the F-Drive so pay apps are paid timely
    • Lead communication for subcontractors for contracts and/or missing items, preventing their contract from being executed
    • Energize and support the team to consistently reach higher levels of performance, deliver better results, and uphold company values and pillars
    • Display commitment to learning and improvement of self and of others by working to develop job-specific knowledge and capabilities
    • Perform other duties as assigned
    REQUIRED SKILLS AND QUALIFICATIONS:
    • High School Diploma or GED required
    • 5+ years of experience handling the duties listed above (or similar) preferred
    • Experience with Viewpoint strongly preferred, Intermediate to advanced skills in MS Office
    PHYSICAL ACTIVITIES AND REQUIREMENTS
    • May require lifting and carrying light loads, 10 or more pounds (e.g., boxes, small equipment, materials) and stooping or kneeling (e.g., filing documents in lower file drawers, picking up items from the floor, or removing and replacing items on lower shelving)
    • Strong manual dexterity for the use of common office equipment (e.g., computers, mobile devices, copiers, etc.)
    • Activities include extended periods of sitting, movement, and extensive work at a computer and phone.

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