HMIS Analyst - Salem, United States - Mid-Willamette Valley Homeless Alliance

Description

Background

The Mid-Willamette Valley Homeless Alliance is a collaborative organization engaging in a communitywide commitment to coordinate, leverage, and align efforts and resources to prevent and end homelessness in the Marion County and Polk County region.

The

HMIS Analyst

for the Mid-Willamette Valley Homeless Alliance serves as a

vital link

in the effort to address homelessness and improve the quality of services within our community.

Description
Responsible for tracking, managing, analyzing, and overseeing HMIS reporting for the Alliance.

Works closely with HMIS Specialist and other staff to ensure ongoing analysis and accuracy of data for the CoC's HMIS system and to produce reports.

Prepares, produces, and submits data reports to meet reporting requirements and for creating, maintaining, and updating standard reports the Alliance can use to monitor program performance.

Serves as back up support to the HMIS Specialist and the Coordinated Entry Program Manager.

Reports to and works under the general supervision of the Executive Director who assigns duties and reviews work for effectiveness pursuant to established work standards.

Responsibilities

The duties listed are intended only as illustrative examples of the various types of work that may be performed by individuals in this classification.

Any of the following duties may be performed.

These examples are not necessarily performed by all incumbents and do not include all specific essential functions and responsibilities the incumbent may be expected to perform.

Prepare and submits reports for local, state, and national submissions like Annual Progress Reports (APRs), Consolidated Annual Performance and Evaluation Report (CAPER), Longitudinal System Analysis (LSA), System Performance Measures (SPM), Point-In-Time (PIT) Count, and other custom reports.

Manage the HUD HMIS grant.
Serve as the content expert for the annual HUD HMIS grant application.
Maintain compliance with participant data and reporting requirements of funding sources such as HUD and the State of Oregon.
Custom report development, maintenance & troubleshooting.
Perform regular data monitoring, generate reports, and analyze data for Alliance partners, board, and funders.

Ensure accurate and complete data collection for various aspects related to Built for Zero efforts (number of people experiencing a specific issue, program participation rates, resource availability, etc.).

This might involve cleaning and organizing existing datasets or setting up new data collection systems.
Create documentation for reports, workflows, and other procedures.
Schedule and track all activities to ensure internal and external needs are met, including local and federal reporting deadlines.
Recommend process changes to improve program operations and outcomes.
Co-lead updates to the CoC Data Quality Management Plan with the HMIS Specialist.
Work with Alliance staff and partners to create and update policies and procedures as needed.
Represent the Alliance on federal, interagency, and statewide groups.

Serve as the lead staff person for the HMIS Users Workgroup whose purpose is to identify barriers to implementation of the CoC Data Quality Management Plan and ensure agencies and individual users have what they need to be timely, complete, and accurate in their use of HMIS, and to review and make recommendations on HMIS policies and protocols to the Alliance Board.

Serve as back-up for essential duties of the HMIS Specialist (e.g., technical assistance to licensed users) and Coordinate Entry Program Manager (e.g., pulling the By Name List) as needed.

Maintain a professional and courteous manner to foster harmonious working relationships with other staff, partners, and members of the public.

Perform other duties as assigned.

Knowledge
Knowledge of social service programs, grant requirements, business operations and procedures typical in this environment.
Knowledge of research, evaluation, statistics, data analysis, report writing and data collection systems.

Skills
Advanced skill in the use of personal computers, office software programs (e.g., MS Office Suite), and database management.
Advanced skill in presenting information to technical and non-technical partners and staff.
Skills in Excel, data formatting for tables, graphs, and reports.
Excellent interpersonal skills; both written and oral.

Bachelor's degree in Business or Economics or related discipline - 3 years of experience working with data in a related field.

Excellent leadership and communication skills.
Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.).

Abilities

Ability to build a deep understanding of technical procedures and government regulations, strong analytical skills, and the ability to interpret and communicate complex information to technical and non-technical staff and Alliance members.

Ability to research and accurately interpret the latest HUD HMIS Data Standards, Data Dictionary and Reporting Requirements.
Demonstrated experience in the evaluation and preparation of internal and external data requests.
Ability to generate reports from information processing systems.
Demonstrated experience in report creation.
Utilize systems and procedures to support overall program compliance.
Apply strong technical data entry skills with attention to detail.
Maintain a high degree of discretion when dealing with confidential information.
Be prompt, dependable, flexible, and able to work independently.

Maintain a professional and courteous manner to foster harmonious working relationships with other staff, partners, and members of the public.

Work collaboratively with Alliance including community partners, HMIS users, and providers.

Workplace Location
Downtown Salem Oregon, with potential office space in Monmouth or Woodburn, if desired.

Special Requirements
Travel throughout the Marion County & Polk County region, in personal vehicle (up to 15% of time).
Valid driver's license.
Proof of current auto insurance.
Access to reliable transportation required.

Must pass a criminal history background investigation; however, a conviction of a crime may not necessarily disqualify an individual from this classification.

Ability to work in remote and in person work environments and the ability to travel to alternate work locations.
May travel nationally for training purposes occasionally.

Benefits
100% employer-paid medical, dental, and vision insurance premium.
Up to 3% employer-paid match for retirement contributions.
Flexible work schedule with options for partially remote work in accordance with Alliance policy and at manager's discretion.
Reimbursement for up to $30/month for gym or wellness memberships in accordance with Alliance policy.

Leave
7 days of paid bereavement leave for the loss of a family member in accordance with Alliance policy.
All federal holidays are designated as paid days off.
80 hours of paid time off per year.
5 days of designated sick leave per year.

To apply, please email with a copy of your resume and a cover letter or click "Easy Apply".

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