Budget Position Control Specialist - La Plata, United States - Charles County Public Schools

Description

Job DescriptionTerms of Employment: 12-month

Exemption Status:
Exempt

Salary Scale:

AFSCME UB, Grade 19- Budget Office Position Control Specialist is a critical member of the finance team responsible for managing and overseeing the budgetary aspects of position control within the organization.

This role involves ensuring accurate budgeting, monitoring expenditures, and maintaining compliance with financial regulations and policies related to personnel expenses.

EDUCATION AND WORK EXPERIENCE

• A bachelor's degree in finance, accounting, business administration, or a related field required.
• A master's degree or CPA preferred.
• Minimum of three (3) to five (5) years of experience in budgeting, financial analysis, or related roles, preferably in a public sector or government agency required.

QUALIFICATIONS

• Strong understanding of budgeting principles, financial management practices, and accounting standards.
• Proficiency in budgeting software, financial systems, and Microsoft Excel.
• Excellent analytical, problem-solving, and decision-making skills.
• Effective communication and interpersonal abilities, with the capability to collaborate across departments and levels of the organization.
• Pays close attention to detail and has a commitment to accuracy and compliance.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.

KEY RESPONSIBILITIES

Position Budgeting:

Collaborates with department heads and HR to develop annual position budgets based on staffing projections, salary structures, and organizational needs.

Ensure alignment with overall budgetary goals and priorities.

Position Management:

Maintains a comprehensive database of all positions within the organization, including information such as position title, salary, funding source, and budget allocation.

Updates records regularly to reflect changes in staffing levels, positions, and funding.

Budget Monitoring:
Monitors expenditures related to personnel expenses, including salaries, benefits, and related costs. Tracks budget variances and identifies any discrepancies or areas of concern. Provides regular reports and analysis to finance leadership and department managers.

Forecasting and Planning:
Assists in forecasting future personnel expenses based on anticipated changes in staffing levels, salary adjustments, and benefit costs. Provides input and analysis to support long-term financial planning and decision-making.

Process Improvement:
Identifies opportunities to streamline and improve position control processes, budgeting workflows, and reporting mechanisms. Implements best practices and leverages technology solutions to enhance efficiency and accuracy.

Stakeholder Collaboration:

Collaborates closely with HR, department managers, and other stakeholders to ensure alignment between staffing needs, budgetary constraints, and organizational goals.

Provides guidance and support on budget-related inquiries and issues.

ESSENTIAL JOB FUNCTIONS

• Completes variance analysis of FTEs.
• Completes ad hoc report analysis.
• Creates and maintains process improvements.
• Assists in the budgeting of FTEs.
• Creates an analysis of bi-weekly payroll reports.
• Assists in school-based staffing analysis.
• Performs other work-related duties as assigned.

ENVIRONMENTAL FACTORS & PHYSICAL REQUIREMENTSThe environmental factors and/or physical requirements of this position include the following:

While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds.

Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard.

The employee frequently is required to sit, reach with hands and arms, talk and hear.

Charles County Public Schools reserves the right to re-advertise and modify the content of vacancy announcements at any time; however, this may be the only notice for this position during the noted advertisement period.

The Charles County public school system does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age or disability in its programs, activities or employment practices.

For inquiries, please contact Kathy Kiessling, Title IX/ADA/Section 504 Coordinator (students) or Nikial M. Majors, Title IX/ADA/Section 504 coordinator (employees/ adults), at Charles County Public Schools, Jesse L. Starkey Administration Building, P.O. Box 2770, La Plata, MD 20646; / For special accommodations call or TDD two weeks prior to the event.