Director of Facilities - Carson City, United States - Western Nevada College

Description

Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process, you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.

If you need assistance or have questions regarding the application process, please contact:

Human Resources


2201 West College Parkway
Carson City, NV 89703

Job Description

The Director of Facilities leads a Facilities team of approximately 19 employees and oversees the coordination, implementation, execution, and management of all major functions of the WNC Facilities Department. This includes in-house construction and remodel, maintenance, HVAC, carpentry, custodial, grounds, utilities and energy management systems as well as motor pool and mail services. WNC has three main campuses (Carson City, Fallon and Minden) with a total of over 12 buildings. The individual in this position is responsible for the scheduling and supervision of maintenance and repair activities, contracted services, and custodial services and ensuring the physical operation of the college meets budgetary and strategic objectives.

Duties & Responsibilities:

• Provides leadership for the facilities team, ensuring positive departmental morale and a productive, team-oriented work environment.
• Develops cost estimates for facilities projects including costs for labor, equipment and materials.
• Oversees construction and design projects to ensure compliance with applicable codes, regulations, architectural standards and contractual requirements.
• Performs or facilitates inspections of all parts of the campus infrastructure including physical plant and grounds; approves renovations, maintenance, and installations when necessary.
• Maintains the preventative maintenance and work order system documenting facility use, maintenance schedules, and any other information required by internal policy or by local, state, and federal agencies.
• Maintains a proactive dialogue and working relationship with staff from other departments to ensure facilities needs and problems are quickly communicated, identified and resolved.
• Maintains a building access system to ensure safety and security of the facilities and compliance with project specific requirements.
• Collaborates with staff and stakeholders to review and update the organizations' physical master plan.
• Works collaboratively with the finance team to develop, track and meet the facilities management budgets.
• Develops and implements department goals, objectives, policies and procedures.
• Provides supervision of the facilities department personnel to include timely annual evaluations and coaching, scheduling, hiring and deployment of resources.
• Ensures campuses are inspected regularly and maintains a schedule for the team on regular and off-cycle maintenance.
• Prepares specifications for and develops project timelines; estimates costs of equipment, materials, labor and supplies; prepared bid specifications for projects, equipment and contracted services; supports the review of bids; oversees site and building projects performed by outside contractors.
• Plans, coordinates and manages construction activities throughout the college's service area, including working with end users, contractors, architects, engineers, college staff and government agencies; monitors and reviews contract progress to ensure projects are completed safely, within budget and on time.
• Interacts with campus employees and outside contacts to provide information and respond to a wide range of customer requests. Uses judgement and makes decisions to dispatch work appropriately, communicating verbally, in writing, via text and email to solve problems, coordinate schedules, and provide a high level of service.
• Assists in the development of long term strategic and capital outlay plans for the college, with a focus on space planning and management; prepares required reports.
• Assists in the management of hazardous and universal wastes, occupational safety programs, asbestos, mold and indoor air quality investigations and corrective actions.
• Develops and monitors department budgets and expenditures, reconciles records with budget reports, initiates purchase requisitions and maintains inventories for departmental and college-wide supplies, equipment and services, and assists in the procurement of materials. Reviews and approves invoices for campus operations.
• Presents information to college or System management teams and/or Board of Regents and/or elected officials regarding project or program status.
• Other duties as requested.

Minimum Qualifications:

• Master's degree in engineering, architecture, or closely related field and three years of related professional experience that includes increasing responsibility with building and facilities management and direct supervision responsibilities including employee development, training, coaching, mentoring and performance evaluation.
• An equivalent combination of education and experience may be substituted for the Master's degree (i.e., BA+4 yrs related professional experience). A minimum of a Bachelor's degree is required.

Preferred Qualifications:

• Possession of, or ability to obtain, an appropriate State of Nevada contractor's license in one of the building trades.
• Higher education and/or public administration experience.
• Experience in management of real estate planning with the ability to plan, develop and implement financing strategies required to fund projects.
• Professional Engineer (PE) license or license to practice architecture a plus.

Knowledge, Skills and Abilities:

• Knowledge of, and ability to comply with, pertinent Federal, State and local laws, codes and regulations as they relate to physical facilities, equipment, and related structures.
• In-depth knowledge of safety protocols and procedures and ability to create an effective and strong safety culture.
• Knowledge of the basic principles of budget preparation and controls, including deferred maintenance programs.
• Proven influential leadership, administrative and problem-solving skills.
• Demonstrated ability to work collaboratively and effectively with senior administrators, faculty and staff, balancing the diverse and sometimes opposing needs of different groups, to proactively provide optimum solutions.
• Ability to produce, read, and interpret plans, schematics, and specifications, and working knowledge of materials, techniques and procedures used in the fields of carpentry, plumbing, mechanical and electrical systems.
• Advanced computing skills including Microsoft Office Suite, AutoCAD (or similar computer aided design/drafting software).
• Knowledge of operational characteristics, services and activities of maintenance management programs.
• Experience with principles and practices of complex maintenance and security equipment.
• Strong communication (oral and written) and interpersonal skills and demonstrated ability to effectively present information to constituents.

Minimum Starting Salary Information:

This position is at a salary grade D. The minimum of the placement range is $94, The selected candidate will be placed at or above the minimum based on education and experience. WNC's placement range falls within the NSHE salary schedule: NSHE ADMINISTRATIVE SALARY SCHEDULE

Perks of Working at WNC

• Beautiful campus located along numerous biking and walking trails.
• Health insurance options including dental and vision - Health Insurance
• Generous annual leave (A contract), sick leave (A & B contract), 12 paid holidays - Faculty Benefits
• The WNC Fitness Center offers free Faculty and Staff membership WNC Fitness Center
• ComPsych our Employee Assistance Program offers resources and assistance to Faculty and Staff
• Discounted WNC Staff rates for our Child Development Center which has received Four Star Recognition from the Nevada Silver Star Quality Rating and Improvement System.
• Voluntary benefits including accident, disability, legal services, and more - Voluntary Benefits
• An administrative faculty senate represents full-time, administrative faculty
• Free parking and plenty of it
• No state income tax

Remarkable Retirement
Our retirement plan is beyond compare. Your 17.5% contribution is generously matched by WNC. With the faculty retirement plan, you are 100% vested your first day. Sit back and watch your retirement dollars grow All permanent employees on an annual "A" or "B" contract who are employed at least 50% full-time are eligible to participate in the NSHE retirement program unless they are members of PERS of Nevada. WNC also matches retirement contributions for Nevada PERS members at the rate of 16.75% or 17.5% depending upon the member's elected retirement plan, Employer Paid or Employee/Employer Paid.

Grants-in-aid for Faculty Employees
WNC is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Faculty can take up to six credits per semester at a reduced rate. Dependents of faculty have unlimited credits, but in order to be eligible children must be unmarried and under the age of 24 and must receive at least 50% of their financial support from the employee and/or employee's spouse or domestic partner. More information can be found in the Board of Regents Handbook.

HR Department Information
WNC Human Resources is committed to providing quality services in a professional, caring and consistent manner, while partnering with the WNC community to foster a work environment that attracts and inspires excellence in people.

Human Resources supports all the academic and administrative departments and programs at WNC by providing personnel, benefits, payroll, affirmative action, and legal services. For more information, please visit the WNC Human Resources page.

Exempt
Yes

Full-Time Equivalent
100.0%

Required Attachment(s)

• Cover Letter
• Resume
• Unofficial Transcripts
• Contact information for three professional references

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made

Posting Close Date
05/12/2024

Note to Applicant

Newly hired faculty must assure that their official transcript is sent by the degree granting institution(s) to Western Nevada College, Human Resources Office within 30 calendar days from the effective date of employment.

Academic degrees must have been awarded by regionally accredited institutions.

Employment is contingent on the completion of appropriate background verification, which may include criminal history, credit history, sex and violent offender registry, education verification, licensure, and employment history to be administered by the Western Nevada College Human Resources office.