Sales Administrator - Carnegie, Pennsylvania,

About Us · Recognized as a #1 Top Workplace by the Pittsburgh Post-Gazette, Arthrex Pittsburgh (formerly Mid-Atlantic Surgical Systems) is a leading regional agency representing Arthrex, a global leader in minimally invasive orthopedic and surgical technology. · Serving Western P ...

Job description

About Us

Recognized as a #1 Top Workplace by the Pittsburgh Post-Gazette, Arthrex Pittsburgh (formerly Mid-Atlantic Surgical Systems) is a leading regional agency representing Arthrex, a global leader in minimally invasive orthopedic and surgical technology.

Serving Western Pennsylvania, Eastern Ohio, West Virginia, Western Maryland, and Eastern Kentucky, Arthrex Pittsburgh is committed to delivering innovative solutions, operational excellence, and best-in-class support to healthcare professionals and internal teams alike.

Position Summary

The Sales Administrator supports the day-to-day administrative execution of the sales organization. This role handles quoting, proposals, documentation, CRM updates, and coordination across internal teams. By owning administrative tasks and follow-through, the Sales Administrator allows sales representatives and leaders to stay focused on selling, relationships, and growth.

Ideal Candidate

You are a detail-oriented, execution-focused professional who takes pride in keeping things organized, accurate, and moving forward. You follow through without reminders, communicate clearly, and handle confidential information with care. You are comfortable supporting multiple people at once and understand how small administrative details can have a big impact on customer experience and sales performance. You value teamwork, humility, and doing things the right way.

Key Responsibilities

Administrative Support & Documentation

• Draft quotes, proposals, PowerPoints, and basic sales documents
• Organize sales files, pricing spreadsheets, and customer documentation
• Support scheduling for sales calls, labs, evaluations, or internal meetings

CRM & Data Entry

• Enter notes, tasks, pricing submissions, and opportunity info into CRM
• Maintain clean contact lists, account information, and engagement records
• Track outstanding follow-ups, deadlines, or proposal status

Sales Coordination

• Support coordination of field needs for trials, samples, orders, or literature
• Assist with onboarding checklists and account setup for new representatives
• Support preparation for meetings, events, and product launches

Communication

• Serve as a first-line contact for routine sales and administrative inquiries
• Coordinate communication between sales, operations, contracting, and inventory

 Qualifications

• Administrative or office coordination experience
• Strong organizational skills and communication
• Competence with Microsoft Office and basic CRM tools
• Ability to handle multiple requests at once
•  Proven ability to manage complex priorities across multiple stakeholders
• Highly organized, detail-oriented, and comfortable in a fast-moving environment
• Demonstrated ability to follow through, work independently, and handle confidential topics with care
• Strong comfort with Microsoft Suites, ChatGPT and CRM (e.g., Salesforce etc.)
• Ability to thrive in a relationship-driven, high-accountability culture where follow-through and attention to detail are essential

This role is best suited for someone who

• Enjoys working with a collaborative, respectful team in a healthy work environment
• Gets satisfaction from clean documentation, completed tasks, and closing open loops
• Enjoys administrative execution and coordination that keeps sales moving forward
• Is comfortable being the go-to person for details, scheduling, CRM updates, and follow-up
• Wants to support a fast-moving, high growth sales organization
• Is motivated to grow by taking on more responsibility as skills and experience develop