Administrative Assistant - Irvine - Marcusmillichap

    Marcusmillichap
    Marcusmillichap Irvine

    1 hour ago

    Description
    A top-performing commercial real estate sales team at Marcus & Millichap's Houston office is seeking a full-time, in-officeAdministrative Assistant. This is an excellent opportunity for a creative, career-minded individual to join a dynamic and fast-paced environment.

    The role involves a wide range of marketing and administrative responsibilities. The ideal candidate will be highly organized, detail-oriented, and possess strong verbal and written communication skills. They should be proactive, a quick learner, and capable of managing multiple priorities independently.

    A commitment to fostering a collaborative team environment is essential, along with the ability to solve problems efficiently and contribute to the team's overall success.

    Responsibilities

    Develop and manage marketing materials for property listings, including proposals, offering memorandums, flyers, and research reports.
    Execute targeted email & mail campaigns and maintain contact databases for property promotions and branding initiatives.
    Support the lead agent and team with administrative tasks such as transaction coordination, pipeline documentation, and process optimization.
    Oversee deal tracking in pipeline software from proposal through closing, ensuring accurate documentation and compliance.
    Maintain client files and transaction records in alignment with firm and regulatory standards.
    Manage third-party listing platforms and route incoming leads to appropriate team members.
    Coordinate property signage logistics with vendors, including installation and removal.

    Regularly update internal databases and monitor market activity to support team insights such as On Market Deals & New Listings.

    Assist in collecting and organizing deal documentation (LOIs, PSAs, representation agreements, addendums).
    Contribute to team growth by supporting front-end business development and operational scalability
    Qualifications

    Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    Familiar with Adobe Creative Suite (InDesign, Photoshop, Illustrator); experience preferred.
    Excellent verbal and written communication skills.
    Strong project management capabilities.
    Highly organized with the ability to manage multiple priorities and take initiative independently.
    Exceptional attention to detail.
    Collaborative and service-oriented team player.
    Skilled at handling multiple complex projects under pressure while meeting tight deadlines.

    We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses.

    These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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