Office Coordinator - Philadelphia, United States - teamworkonline

Description

Overview

Assist with the daily operation of Housekeeping office.

This role will pay an hourly wage of $19 - $22 per hour

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

Responsibilities

• Contact potential new hires and organize/conduct new employee orientation.
• Attend career events as needed with representatives of management.
• Assist with the new hire orientation/welcome back processes.
• Maintain office services by organizing office operations and procedures; assisting with time keeping and payroll; controlling correspondence; assigning and checking clerical functions
• Maintain office efficiency by planning and implanting office systems, layouts, and equipment procurement.
• Aid with coordinating and processing inventory orders and onsite vendor services
• Assist with preparing the weekly housekeeping staff schedule per the departments approved budget, and distribute the schedule to management for review
• Process paperwork associated with employee vacation, health & welfare, disability
• Contact employees via email or by phone with schedule notifications and updates.
• Keep track of employee disciplinary points and call-outs.
• Coordinate employee personnel files and provide to management employee updates as needed.
• Aid with management/overseeing part-time housekeeping staff
• Liaison with local Union representatives
• Uphold and enforce compliance of OVG 360 policy and procedures and safety standards.
• Perform other duties and responsibilities as well as aiding as needed throughout the operation.

Qualifications

• Preferred – Minimum 2 years' experience in office environment
• High School diploma required
• Ability to work nights, weekends and select holidays, in addition to traditional business hours, as needed
• Demonstrated ability to function in a fast paced, high-pressure environment