Executive Assistant - New Orleans, United States - Xavier University of Louisiana

Description

Posting Summary

Position Title Executive Assistant FLSA Exempt Department VP for Enrollment Management Job Summary

Xavier University of Louisiana is accepting applications for the position of Executive Assistant.

We are seeking a highly organized and proactive individual to serve as the Executive Assistant to the Vice President of Enrollment Management at Xavier University of Louisiana.

The ideal candidate will possess strong administrative skills along with experience in project management. This role requires exceptional attention to detail, the ability to multitask effectively, and excellent communication skills.

The Executive Assistant will play a crucial role in supporting the Vice President in various administrative tasks and managing special projects related to enrollment management.

AA/EOE

Minimum Qualifications

• Associate degree in business administration, communications, or a related field preferred.
• Proven experience as an executive assistant or administrative assistant supporting senior level executives.
• Strong project management skills with experience in planning, organizing, and executing projects from conception to completion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools/software.
• Excellent organizational, time management, and prioritization skills.
• Exceptional communication skills, both written and verbal, with the ability to interact effectively with stakeholders at all levels.
• Ability to maintain confidentiality, exercise discretion, and handle sensitive information with professionalism.

Preferred Qualifications

• Bachelor's degree is preferred but not required.
• Experience in a higher education setting or enrollment management preferred, but not required.

Special Requirements Summary Work Hours

Full time exempt position.

KSA's

Knowledge, Education, Experience, and Proficiencies

• Associate degree in business administration, communications, or a related field preferred.

Essential Duties and Responsibilities

Essential Duties and Responsibilities Description


Administrative Support:

• Manage the Vice President's calendar, schedule appointments, and coordinate meetings and travel arrangements.
• Prepare correspondence, reports, presentations, and other documents as needed. Serve as the primary point of contact for internal and external stakeholders, including students, faculty, staff, and external partners.
• Handle incoming calls, emails, and inquiries, and ensure timely responses and follow-up.

Project Management:

• Assist in planning, organizing, and executing special projects and initiatives related to enrollment management.
• Coordinate project timelines, milestones, and deliverables to ensure timely completion.
• Collaborate with cross-functional teams to gather requirements, allocate resources, and track progress.
• Monitor project budgets, expenses, and resource allocation to ensure efficient use of resources.
• Prepare project status reports, presentations, and updates for senior leadership as needed.

Data Analysis and Reporting:

• Collect, analyze, and synthesize data related to enrollment trends, student demographics, and other relevant metrics.
• Prepare reports, dashboards, and presentations to communicate key findings and insights to senior leadership.
• Support the Vice President in developing strategies and initiatives based on data driven insights and analysis.

Office Management:
Maintain office supplies inventory and ensure adequate stock levels.

Oversee the organization and maintenance of files, records, and documents.

Assist in coordinating departmental events, meetings, and functions as needed.

Posting Detail Information

Posting Number S382P Number of Vacancies 1 Desired Start Date 05/01/2024 Position End Date (if temporary) Posting Date 04/19/2024 Application Review Date Closing Date Open Until Filled No Special Instructions to Applicants

Attach online only your resume, cover letter, and contact information for three references.

Quicklink for Posting

About Xavier

About Xavier

Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, XULA is Catholic and historically Black.

Located in New Orleans, the ultimate purpose of the University is to contribute to the promotion of a more just and humane society by preparing its students to assume roles of leadership and service in a global society.

This preparation takes place in a diverse learning and teaching environment that incorporates all relevant educational means, including research and community service.