Sr. Financial Operations Administrator - Auburn, United States - Auburn University

Description

Position Details

Position Information

Requisition Number S3496P Home Org Name Charles D. McCrary Institute at AU Division Name Samuel Ginn Col of Engineering Position Title Sr. Financial Operations Administrator Job Class Code AD88 Appointment Status Full-time Part-time FTE Limited Term No Limited Term Length Job Summary

The Charles D. McCrary Institute at Auburn University is excited to recruit candidates for the Sr. Financial Operations Administrator position.

The person selected for this position will perform a variety of responsibilities for the financial operations of the McCrary Institute.

This includes financial reporting, analysis, budgeting and forecasting, compliance with university requirements and policies, and transaction approvals.

About Auburn:
Auburn was named by Forbes Magazine as one of the state of Alabama's best employers, with employees staying an average of ten years Learn more about Auburn's impact, generous employee benefits, and thriving community by visiting

It's a Lifestyle:

The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development.

Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest.

We're proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town.

You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham.

If you're new to Auburn, we'd love to introduce you.

If you're already acquainted with Auburn, we'll keep it simple:
it's time to come home

Our Commitment:
Auburn University is committed to a diverse and inclusive campus environment. Visit to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

• Performs routine day-to-day accounting and financial duties to include (but not limited to) prepare, examine, code, and process financial transactions; reviews and verifies documentation for completeness, accuracy, and compliance with policies and procedures.
• Oversees all functions and personnel concerning sponsored program administration, purchasing, procurement, and payment compliance with university policy. Assists in the creation and evaluation of key performance indicators for the McCrary Institute, and establishes and maintains a system of quality control for administrative and operational effectiveness.
• Assists in the administrative management of McCrary Institute accounts as well as external contracts and grants by monitoring budgets, employee labor allocations, coordinating change orders, time extensions, budget reallocations; and financial reporting from inception to close-out. In conjunction with Engineering Administration staff, leads Institute pre-award efforts by coordinating with Auburn and external agency personnel, developing grant proposals and budgets, and advancing proposals with the appropriate awarding agency.
• Supports the tracking, monitoring, and analyzing the McCrary Institute budget; Reconciles accounts and provides recommendations for management actions to ensure budgets are not exceeded; Reviews, investigates and corrects errors in financial entries, documents, and reports; ensures departmental and McCrary Institute leadership are informed regarding any and all financial issues or anomalies that may arise.
• Prepares, reviews, and/or analyzes the McCrary Institute's quarterly endowment management statements including budget-to-actual and year-over-year actual variances; unrestricted reserve reports; and other reporting.
• Assists in the development and maintenance of data and databases; Gathers information and prepares various reports and correspondence; collects and analyzes data to provide reports on a regular basis. and as needed.
• Prepares professional financial reports for bi-annual Board meetings.

Minimum Qualifications

Minimum Qualifications

Education:
Bachelor's degree Accounting, Finance, Business or related field.

A MBA, MA cc, or CPA can be substituted for the specific degree.

Experience: 4 years of experience in reporting, financial analysis, and budgeting within a large organization. Experience must show progressively increasing levels of responsibility and accountability.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Candidate must have the ability to organize, prioritize work, and handle multiple tasks.

Having interpersonal communication skills, demonstrated knowledge of financial management, the ability to successfully work both independently and in a team environment, and proficiency in Excel are critical.

Must be able to build and maintain positive relationships with others in administrative offices across campus.

Knowledgeable of financial accounting procedures and is comfortable preparing, examining, and analyzing transactions and financial statements as this position will have an accountant directly reporting to them.

Experience must show progressively increasing levels of responsibility and accountability. Ability to multitask. Proficient in Excel.

Minimum Technology Skills Minimum License and Certifications

Desired Qualifications

Desired Qualifications

Higher Education experience

Experience with Banner and/or Kronos

Experience in sponsored programs administration

Master's degree in Business Administration or in Accounting; knowledge of college/university accounting practices

CPA license

Posting Detail Information

Salary Range 54,800 - $93,200 Job Category Administrative Working Hours if Non-Traditional City position is located in: Auburn State position is located: Alabama List any hazardous conditions or physical demands required by this position Posting Date 03/22/2024 Closing Date EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER.

It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

provide 3 references

Quick Link for Internal Postings

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
• LinkedIn
• AcademicKeys
• The Chronicle of Higher Education
• DiversityJobs
• HigherEdJobs
• HERC (Higher Education Recruitment Consortium)
• Indeed
• RecruitMilitary
• The Tuskegee News
• Professional organization or journal
• Veterans Assistance Services
• Disability Assistance Services
• State Employment Service
• Social Media
• AU Job Bulletin
• Notified by an Auburn employee
• College or university Career Services
• I went to the AU Employment Website directly )
• Other
• Please select the answer that best describes your current employment relationship with Auburn University:
• Current full-time Auburn or AUM employee within probationary period
• Current full-time Auburn or AUM employee outside of probationary period
• Current part-time Auburn or AUM employee
• Not an Auburn or AUM employee
• Do you have a Bachelor's Degree or Higher in Accounting, Finance, Business or a related field OR have a CPA to use in lieu of a specific degree?
• Yes
• No
• Do you have at least 4 years of experience in reporting, financial analysis, and budgeting within a large organization?
• Yes
• No