undergraduate medical education ume specialist - Neptune City

Undergraduate Medical Education UME Specialist - Full Time - Day · JERSEY SHORE UNIVERSITY MEDICAL CENTER Borough of Neptune City, New Jersey · Apply · Requisition # · ShiftDay · StatusFull Time with Benefits · Overview · Our team members are the heart of what makes us better. · ...

Job description

Undergraduate Medical Education UME Specialist - Full Time - Day

JERSEY SHORE UNIVERSITY MEDICAL CENTER Borough of Neptune City, New Jersey

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Requisition #
ShiftDay
StatusFull Time with Benefits

Overview

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed.

With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It's also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

Under the general direction of Academic Affairs, the Undergraduate Medical Education (UME) Specialist is responsible for assisting the Academic Affairs Office in the administrative oversight of operating various clinical training programs in undergraduate medical education as well as the physician assistants training programs at HMH-Central/North/South Region Sponsoring Institution, and its affiliated hospitals.

The UME Specialist will act as mentor and resource.

Responsibilities

A day in the life of a Undergraduate Medical Education at Hackensack Meridian Health includes:

Coordinates and provides administrative support for the medical students and Physician Assistants (PA) Program.
Serves as a liaison between the medical center, medical school, students, faculty, and staff.
Plans and organizes general orientation for students and assures departmental policies are distributed and explained to all incoming students.
Prepares and maintains files and master lists for medical students.
Ensures all materials and evaluations are maintained and stored in individual confidential file.

Coordinates all elective requests, obtains preceptor approval, prepares and maintains tracking of all scheduled electives, and coordinates monthly elective check in/orientation and check out.

Assists Academic Affairs with preparing of financial invoicing documentation.
Coordinates and takes meeting minutes for monthly medical education meetings; monitors follow-up on action items from meetings.
Maintains and records all required vaccination records and PPDs for all medical students, including Fit Testing.
Coordinates open communication with medical students and faculty to provide support and guidance on various levels.

Oversees inventory of all materials necessary for medical students and residents to complete rotations (i.e., pagers, meal cards, on call room keys).

Assists in preparation of the monthly lists of all incoming residents based on 20 yearly rotation schedules.
Prepares and distributes all monetary changes for meal cards to dietary.

Coordinates EPIC training for all students and ensures that all students are active in all computer systems as required by the medical center.

Responsible for informing Security of all house staff changes for additions and removals to the Security Access Systems.
Answers telephones, orders supplies, and assists in all other office duties as needed.
May assist in maintaining special fund records for grants for continuing medical education.
Assists at departmental events.
Performs administrative functions and other duties as required
Other duties and/or projects as assigned.
Adheres to HMH Organizational competencies and standards of behavior.

Qualifications

Education, Knowledge, Skills and Abilities Required:
Bachelor`s degree preferred, and/or three to five years` experience working in medical education administration
Excellent written and verbal communication skills.
Ability to organize information.
Ability to handle sensitive information with absolute confidentiality.
Working knowledge of software applications including Microsoft Word, Excel, and PowerPoint, and/or Google platform.
Ability to make decisions independently or to escalate issues as needed.
Excellent written and verbal communication skills.
Proficient computer skills including but not limited to Microsoft Office and Google Suite platforms.

Education, Knowledge, Skills And Abilities Preferred

Minimum of three to five years` experience working in healthcare, education, corporate office or related environment.
Experience working with Medical Education.
Use or learn a range of position-related software applications required

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today

Compensation

Minimum rate of $60,174.40 Annually

HMH is committed to pay equity and transparency for our team members.

The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.

Job Duties

The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer.

Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate.

The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to:


Labor Market Data:
Compensation is benchmarked against market data to ensure competitiveness.

Experience:
Years of relevant work experience.

Education and Certifications:
Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training.

Skills:
Demonstrated proficiency in relevant skills and competencies.

Geographic Location:
Cost of living and market rates for the specific location.

Internal Equity:
Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.

Budget and Grant Funding:

Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.

Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.

In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.

HACKENSACK MERIDIAN HEALTH (HMH) IS AN EQUAL OPPORTUNITY EMPLOYER

All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, sex, sexual orientation, gender identity or expression, pregnancy, breastfeeding, genetic information, refusal to submit to a genetic test or make available to an employer the results of a genetic test, atypical hereditary cellular or blood trait, national origin, nationality, ancestry, disability, marital status, liability for military service, or status as a protected veteran.

Our Network

Hackensack Meridian Health (HMH) is a Mandatory Influenza Vaccination Facility

As a courtesy to assist you in your job search, we would like to send your resume to other areas of our Hackensack Meridian Health network who may have current openings that fit your skills and experience.

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Awards We've Received

2025

US News & World Report HUMC - #1 Hospital in NJ & #1 in NY Metro Area

2025

US News & World Report Joseph M. Sanzari Children's Hospital - #1 Children's Hospital in NJ and #3 Children's Specialties in the Nation

2025

US News & World Report JSUMC - #5 Hospital in NJ

2025

US News & World Report John Theurer Cancer Center at HUMC - Ranked Nationally

2025

US News & World Report HUMC - Best Hospitals Honor Roll

2025

Becker's Hospital Review HMH Institutions Named Among Becker's Top 100

2025

Newsweek Hackensack Meridian Health - America's Greatest Workplaces for Mental Well-Being 2025

2025

Newsweek Best Hospitals USA - HUMC - #59


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WE KEEP GETTING BETTER
At Hackensack Meridian Health, we help our patients live better, healthier lives – and we help one another succeed. Here, competitive benefits are just the beginning. It's also about how our team members support one another and how we show up for our community. Together, we're ready to transform health care and advance our mission to serve as a leader of positive change.

Join us and let's keep getting better together.


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