School Financial Specialist II - Hampton, United States - Hampton City School District

Description

Position Type:
Business/Human Resources/Financial Specialist

Date Posted:
4/12/2024

Location:
Bethel High

Closing Date:
04/26/2024
POSITION INFORMATION:

Location

Bethel High School

Supervisor

Principal

Employment Period

12 months

Employment Status

Full-time

Hiring Range (H-14)

$ $34.25

DUTIES AND RESPONSIBILITIES:

• Works directly with the principal in maintaining and monitoring the operating (Fund 50) and student activity fund budgets for the school. Maintains and reconciles the annual field trip budget. Completes the monthly bank reconciliation in the student activity funds and prepares the appropriate month end journal entries.
• Organizes and maintains all financial paperwork in appropriate files. This includes all deposit analysis, expenditure vouchers, journal entries and monthly bank reconciliations for the student activity funds.
• Ensures deposits are made at the financial institution in a timely manner. This process includes writing receipts, entering receipts into the student activity fund software, preparing deposit analysis and tickets and depositing the funds at the financial institution.
• Ensures proper sales tax is remitted to the finance department.
• Maintains grant paperwork, ensures that funds are spent in accordance with the grant award.
• Collects and remits money for all Advanced Placement and SAT exams.
• Financial resource for building administrators, teachers and club sponsors. Processes all requisitions, invoices and purchase order change orders in the financial system. This includes ensuring the proper procurement process is followed when gathering documents, enough funds are available and the appropriate account is charged.
• Completes payroll to include: weekly input, monitoring and answering staff questions. Provides training to employees on how to enter leaves requests and view time cards through the employee self-service system and timekeeping system. Provides year end reporting to finance (i.e. lost/damaged books).
• Provides all 1099 vendor expenditures to Finance to ensure accurate reporting.
• Provides all necessary documentation to support the annual year end student activity fund audit.
• Completes all necessary budget transfers within the student activity funds and operating budget to ensure proper accounting.
• Maintains inventory of all supplies. Coordinates the need for additional supplies with all building staff to ensure that appropriate materials are on hand for student instruction
• Other duties as assigned.

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JOB REQUIREMENTS:

• High School Diploma or GED with at least 2 years of relevant experience.
• High degree of accuracy and attention to detail.
• Excellent interpersonal skills.
• Excellent communication skills, both orally and in writing.
• Excellent customer service skills.

APPLICATION REQUIREMENTS:

You may apply anytime before midnight on the closing date. The following information is required to be considered for the position:

• Resume
• Feedback on reference forms from all persons listed as references (minimum of two)

Only complete applications will be considered.

Hampton City Schools does not discriminate in employment against any person on the basis of race, color, religion, national origin, sex, gender, age, disability or other protected class. Personnel decisions are based on merit and the ability to perform the essential functions of the job, with or without reasonable accommodation. The following person has been designated to handle inquiries regarding the non-discrimination policies. Executive Director of Human Resources, One Franklin Street, Hampton, VA 23669;
Appropriate accommodations for individuals with disabilities are available upon request.