Administrative Assistant - Waco, United States - ADASTAFF

Description

Job Description

Job Description Job Site Location:Waco, TexasPay Rate:$17 - $22/hrSchedule:Monday-Friday; 8am-5pmOvertime Available?Unknown COVID-19 Precautions:Please Ask Your Staffing SpecialistJob Type:TemporaryJob Summary:We are looking for a proactive and organized Administrative Assistant to manage daily administrative tasks and assist with inventory and procurement processes in our office. The ideal candidate will be the first point of contact for our company, ensuring efficient office operations and support in purchasing activities.Office Administration:

• Answer and direct phone calls in a polite and friendly manner.
• Welcome visitors and handle their inquiries or direct them to the appropriate persons according to their needs.
• Manage incoming and outgoing correspondence, including mail, email, and packages.

Inventory and Shipping:

• Receive shipments and ensure that goods are checked and stored appropriately.
• Track shipments and coordinate with vendors to resolve any delays or discrepancies.
• Maintain accurate records in the inventory system to ensure asset tracking is up to date.

Purchasing Support:

• Assist in creating and managing purchase orders based on the organization's needs.
• Ensure purchase requisitions are approved and completed.
• Follow up with suppliers to confirm order status and delivery timelines.

Coordinate with finance and inventory teams to reconcile invoices and delivery notes REQUIRED SKILLS

• Proven experience as an administrative assistant or similar role.
• Excellent communication and organizational skills.
• Strong knowledge of office management systems and procedures.
• Proficiency in MS Office 365, particularly Excel, and experience with inventory management software.
• Attention to detail and problem-solving skills.

EDUCATION and/or EXPERIENCE:

• High School Diploma or GED
• Previous administrative or similar role