Administrative Assistant - Overland Park, United States - LHH Recruitment Solutions

Description

Financial Administrative Assistant- Overland Park, KS

LHH Recruitment Solutions is partnering with a client in the Financial Services industry who is seeking to fill their Administrative Assistant position. Duties include providing support to our Financial Advisors, assisting with daily office needs, and managing our companys general administrative activities. Responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Windows, MS Excel, and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity with our industry, wed like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities:

• Answer and direct phone calls
  
• provide customer service
  • processing client service forms
    
  • facilitating client service requests
    
• Organize and schedule appointments
  
• Plan meetings and take detailed minutes
  
• Write and distribute emails, correspondence memos, letters, faxes, and forms
  
• Assist in the preparation of regularly scheduled reports
  
• Develop and maintain a filing system
  
• Update and maintain office policies and procedures
  
• Order office supplies and research new deals and suppliers
  
• Maintain contact lists
  
• Book travel arrangements
  
• Submit and reconcile expense reports
  
• Provide general support to visitors
  
• Act as the point of contact for internal and external clients
  
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  

Qualifications:

• Proven experience as an administrative assistant or office admin assistant
  
• Financial License preferred (not required) - Opportunities to get a license are available and provide opportunities for growth and development
  
• Knowledge of office management systems and procedures
  
• Working knowledge of office equipment, like printers and fax machines
  
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  
• Excellent time management skills and the ability to prioritize work
  
• Attention to detail and problem-solving skills
  
• Excellent written and verbal communication skills
  
• Strong organizational skills with the ability to multi-tasking
  

Job Details:

• Fully onsite in Overland Park, KS
  
• Monday-Friday: 40 hours/week
  
• Pay: $50-55,000 annually
  
• Benefits: PTO and retirement plans
  

Pay Details: $50,000.00 to $55,000.00 per year

Search managed by: Ashley Eaddy

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