Administrative Assistant/Weighmaster - Gilroy, United States - Infinity Staffing

    Infinity Staffing
    Infinity Staffing Gilroy, United States

    1 month ago

    Default job background
    Description

    Job Description

    Job Description

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a secretary or Executive administrative assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

    Responsibilities

    • Answer and direct phone calls
    • Organize and schedule appointments
    • Plan meetings and take detailed minutes
    • Write and distribute email, correspondence memos, letters, faxes and forms
    • Assist in the preparation of regularly scheduled reports
    • Develop and maintain a filing system
    • Update and maintain office policies and procedures
    • Order office supplies and research new deals and suppliers
    • Maintain contact lists
    • Book travel arrangements
    • Submit and reconcile expense reports
    • Provide general support to visitors
    • Act as the point of contact for internal and external clients
    • Run reports, update data, complete required reporting from various government agencies
    • All other task as assigned

    Skills

    • Proven experience as an administrative assistant or office admin assistant
    • Knowledge of office management systems and procedures
    • Working knowledge of office equipment, like printers and fax machines
    • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
    • Excellent time management skills and the ability to prioritize work
    • Attention to detail and problem-solving skills
    • Excellent written and verbal communication skills
    • Strong organizational skills with the ability to multi-task
    • An associate degree or higher is required; additional qualification as an Administrative Assistant or Secretary from a trade school will be acceptable. Job Type: Full-time Salary:$19- $20.00 per hour

    Schedule:

    Monday-Saturday

    • one day of during the weekend /Sunday
    • 8 hour shift
    • Weekend availability
    • Supplemental pay types:
    • Bonus pay
    • Education:
    • Associate (Required)
    • Experience:
    • Customer service: 3 years (Preferred)
    • Language:
    • Bilingual English/Spanish a plus (Preferred)
    • English/Spanish Bilingual (Required)
    • Work Location: In person
    Company DescriptionInfinity Staffing is a family owned organization whose mission is to provide "Service with a Smile".
    Our vision is to maintain a strong foundation in an ever changing and evolving marketplace through solid relationships with our clients and candidates. Our number one priority and commitment is to provide a service which enables our clients to attract and retain the very best people available, and our candidates to fulfill their career potential.
    We are committed to stand out among our competitors and be the one and only choice for staffing solutions. We approach all client projects to the highest ethical and professional level

    Company Description

    Infinity Staffing is a family owned organization whose mission is to provide "Service with a Smile". \r
    Our vision is to maintain a strong foundation in an ever changing and evolving marketplace through solid relationships with our clients and candidates. Our number one priority and commitment is to provide a service which enables our clients to attract and retain the very best people available, and our candidates to fulfill their career potential. \r
    We are committed to stand out among our competitors and be the one and only choice for staffing solutions. We approach all client projects to the highest ethical and professional level