Executive Assistant - San Francisco, United States - Veterans Sourcing Group

Description

Job Description

A global financial services company is seeking an Executive Assistant on a long-term temporary basis for their office in San Francisco, CA.

Job Responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects for offsite conferences and external events, including catering and transportation
• Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
• Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly

Required Qualifications, Capabilities and Skills

• At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above
• Advanced ability to organize
• Tact and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities (i.e., calendar management)
• Position requires 5-day in office attendance
• College degree is a plus

Company Description